Administrative Assistant

Overview

St. John's Riverside Hospital is a leader in providing the highest quality, compassionate health care utilizing the latest, state-of-the-art medical technology.

Serving the Westchester community from Yonkers to the river town communities of Hastings-on-Hudson, Ardsley, Dobbs Ferry and Irvington, St. John's Riverside has been and continues to be a unique and comprehensive network of medical professionals dedicated to a tradition of service that spans generations.

St. John's has been an integral part of the community since the 1890's and its' commitment to provide the community with the most advanced medical services available continues to be the hospitals' vision, mission and value.

St.

John's Riverside Hospital built itself around an early foundation of nursing and community service. In 1894, the Cochran School of Nursing, the oldest hospital-based school of nursing in the metropolitan area, was founded, thus making the St. John's Nursing Staff more than just the backbone of the hospital, but the heart and soul. St. John's dedicated nurses give superior attention to those who need it most with a strong emphasis on patient and family-focused nursing care.

St. John's Riverside Hospital staff is committed to making life better for all patients.

The hospital continues to elevate the services provided with the goal of increasing the quality of life for all who entrust St. John's Riverside Hospital to their care.

Personalized care together with advanced technology is what it means to be Community Strong

Responsibilities

The Administrative Coordinator will perform a variety of clerical and office duties for the hospital's Plant Maintenance and Engineering Department. Provides clerical support to the office and engineering personnel.

Receives telephone requests for maintenance and repair work, prepares work requisition forms and submitsappropriately. Prepares and logs material requisitions prior to forwarding to Purchasing. Manages small departmental special projects as assigned.

Provides assertive follow-up on issues as they arise and follow through into completion. Assists in preparing budgeting reports and utility usage reports.

Prepares biweekly payroll sheets, and timecards for approval and generates associated reports.

Prepares routine departmental letters, memoranda, reports, records, etc. Performs Receptionist duties, heavy telephone volume and resolves routine inquiries.

Additional duties include schedules appointment with outside vendors well as greets and screens office visitors. Establishes and maintains all departmental files and records in an updated orderly fashion.

Manages/distributes mail, posts data in utility logs and reports noted discrepancies to leadership. Matches packing slips, invoices, statements etc. to appropriate purchase orders prior to submitting to Accounts Payable and follows up on payment discrepancies as necessary. Maintains current log of maintenance contracts.

Prepares and monitors schedules for staff in-service training, vacations, etc. Performs data-entry functions for preventative maintenance and repair order tracking. Maintains records of PM's, Maintenance and Inspections. Performs all other related duties as required.

Qualifications

High School diploma or GED as well as one year of college/secretarial school. Minimum of three years secretarial experience required.

Strong computer, organizational and communications skills required.

Strong knowledge of MS Office (Word, Excel, Powerpoint) as well as database systems needed.