Administrative Assistant - Right Of Way

Administrative Assistant

• Right of Way

• Richardson, TX

Welcome to Halff, a mid-sized, employee-owned, diverse and multi-disciplined professional services firm designed, engineered, planned, constructed - and purposed - for people. Since 1950, we've been creating smart solutions that improve lives and communities by turning ideas into reality. Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.

Halff is seeking an experienced Administrative Assistant for our Richardson, TX office to support our Right of Way team. The successful candidate will provide administrative and project management support and office-related responsibilities for Team Leaders, Project Managers, and technical staff. This position offers an excellent career development opportunity for someone looking to grow with Halff, with potential for not only business and personal growth, but ownership in the firm.

Administrative Assistant

• Right of Way

• Primary Responsibilities:

• Assist with the development of specifications, proposals, agreements, marketing projects, project submittal packages, and other contract documents.

• Assist Engineers and Project Managers with permit applications and coordinating with Clients for signatures and submittal fees.

• Maintain project schedule and send project team reminders of deadlines and benchmarks.

• Make project submittals for permitting with local, state, and federal agencies. Follow up with permitting agencies to ensure submittals were received and reviews are on schedule.

• Help coordinate with sub-consultants with regards to agreements, invoicing, and work product for submittal.

• Create, organize and maintain project filing.

• Arrange and organize office meetings, events, and travel arrangements.

• Greet guests and assist in answering the main phone line for the office.

• Office supply procurement.

• Assist with day-to-day office needs.

• Assist with the processing of outgoing invoices, employee expense statements, project set up, and other accounting tasks using Deltek Vision Project Accounting Software and ROWAPS invoicing for Right of Way projects.

Administrative Assistant

• Right of Way Requirements:

• Proficient in Microsoft Office Suite including Word, Excel, and Outlook.

• Excellent organizational skills with the ability to prioritize workload and work on multiple projects to meet deadlines.

• Ability to interface with all levels of employees and management.

• Excellent verbal, written, and interpersonal skills.

• Knowledge of accounting and invoicing processes for data entry, billing, accounts payable/receivable.

• Experience providing administrative support for an engineering, architectural or similar professional services firm is preferred.

Desired but not required:

• Knowledge of Right of Way/Real Estate principles and Real Estate terminology.

• Knowledge of title research and procedures, including property ownership.

• Preparation of Right of Way offer packages, including legal conveyance documents and other related documentations.

• Ability to work in a team environment.

Company Overview:

Halff is a mid-sized, employee-owned, diverse and multi-disciplined professional services firm designed, engineered, planned, constructed - and purposed - for people. Since 1950, we've been creating smart solutions that improve lives and communities by turning ideas into reality. Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.

Our industry-leading professionals collaborate to meet tough challenges in creative ways. Our services include: Construction Services, Energy, Environmental, Geographic Information Systems, Intelligent Transportation Systems, Land and Site Development, Planning and Landscape Architecture, MEP Engineering, Public Works, Right of Way, Structural Engineering, Subsurface Utility Engineering/Utility Coordination, Surveying, Transportation, Water Resources and Water/Wastewater.

Halff has offices in the following locations:

Arkansas: Bentonville, Fort Smith, Little Rock and North Little Rock

Florida: Chipley, Crestview, Jacksonville, Orlando, Panama City Beach, Tallahassee, Tampa, Tavares and Temple Terrace and Windermere

Louisiana: Baton Rouge and Shreveport

Oklahoma: Norman and Oklahoma City

Texas: Austin, Brownsville, Conroe, Corpus Christi, Flower Mound, Fort Worth, Frisco, Houston, Lubbock, McAllen, Midland, Richardson, San Antonio and Tyler

We offer excellent benefits including medical, dental, prescription, life insurance, long-term and short-term disability insurance, paid time off and holiday pay, Traditional and Roth 401(k) plans, Employee Stock Ownership Plan, Health Savings Account, 529 College Savings Plan, Flexible Spending, an Employee Assistance Plan and more.

Salary is competitive and commensurate with experience.

Halff is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.