Administrative Assistant

Be a welcoming and helpful presence to all those who enter our school

Model the mission, philosophy and goals of Monsignor Clarke School to all staff, parents, students, and the community

Collaborate with the Director of Admissions and Development to maintain the school's social media platforms

Monitor, complete, and submit all RIDE non-public and diocesan reporting i.e., non-public approval form, Health Report, emergency drill reporting, NCEA Databank, NEASC and other applicable school year data forms, and maintain such files.

Schedule, execute and record required emergency drills

Maintain BCI, Triple I and all safety credentials for school faculty, staff, and volunteers

Transcribe administration, leadership and faculty meeting minutes; maintain current log

Collaborate with school leadership team to plan and execute various assemblies and ceremonies throughout the school year i.e.,

NJHS, 8th Grade Awards Night, 8th Grade graduation, Honor Roll Assemblies

Maintain active correspondence with faculty, parents, and volunteers through phone and email

Create school year assignment sheets (i.e. lunch volunteer schedule, classroom helpers, etc.)

Create new school year folders for each staff member including emergency info, duty rosters, handbook, time off sheets, field trip permission forms, etc.

Work collaboratively with Principal and Assistant Principal to update Parent/Student and Faculty/Staff Handbooks

Responsible for overall maintenance of the school's SIS database i.e., close of school and new school rollover, student family demographic updates, students scheduling.

Perform all administrator responsibilities for school's SIS database, including compilation of reports

Facilitate data entry for class rosters and schedules

Create and maintain school forms, and school year calendar

Facilitates ordering and assigning tickets, and collaborates with business manager to purchase prizes for the annual Spring Raffle

Assist the Early Learning Coordinator in overseeing the DHS certification of the Little Angels childcare program

Contribute to a weekly parent newsletter utilizing the Constant Contact platform

Create and update distribution lists for parent newsletters

Support the Principal, and manage principal's calendar and appointments in collaboration with the receptionist

Compile report cards, progress reports, and Honor Roll lists and certificates

Manage ordering of school planners and textbooks

Compile and publish classroom materials and supply lists for all grades

Compile and publish all grade level academic summer work

Schedule buses for school field trips

Schedule teacher coverage for IEP meetings

Onboard new employees and substitute teachers by reviewing all new hire forms, school procedures and diocesan requirements

Update school website as needed with current forms, dates, and data

Assist Director of Admissions by managing all required enrollment forms, and data entry for new students

Monitor the school profile on the Lands' End school website and make updates as needed

Maintain confidentiality of any and all discussions and sensitive information

Correspond with district transportation leads for bus schedule changes

Receive all requests for college level internships and facilitate all required documentation for students to intern at Monsignor Clarke School

Post available positions on recruitment website, schedule interviews, organize interview committees, and provide all documentation for interviews to committee members

If you are interested, send an email with cover letter, resume, and letters of reference to mricci@monsignorclarkeschool.org