Administrative Assistant

EOE Statement The Reybold Group is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Position Administrative Assistant Exempt/Non-Exempt Non-Exempt Full-Time/Part-Time Full-Time Location Residential Maint. Admin. Description

Reybold is seeking Administrative Assistant for the Maintenance Department responsible for timely and accurate invoicing and dispatching service orders.

Essential Duties and Responsibilities

• Work order completion.

• Billing

• Ensure work orders are billed to proper ledger accounts at proper rates.

• Generate work orders.

• Directs and screens all incoming phone calls and visitors.

• Composes and types correspondence, including confidential material.

• Files correspondence and other records and maintains accurate filing system.

• Makes copies of correspondence and other material.

• Sorts and distributes incoming mail and prepares outgoing mail. Coordinates UPS and Federal Express accounts.

• Assists in managing inventory in Yardi.

• Create/prepare letters to notify residents/tenants of upcoming projects or service needs.

• Any/all other tasks as assigned by supervisor/s.

Additional Responsibilities

• Assisting in dispatching web requests for work orders

Education and/or Experience Qualifications

• High School Diploma or equivalent

• Proficiency with Microsoft Word and Excel

• Working knowledge of Yardi Property Management Software a plus

• Preferred Associates Degree in Business

Competencies

• Excellent written and verbal communication skills

• Possess a good understanding of business billing processes.

• Service/Maintenance related knowledge

• Understanding of Inventory supply issues

• Reybold is an Equal Opportunity Employer*

Position Requirements

Education and/or Experience Qualifications

• High School Diploma or equivalent

• Proficiency with Microsoft Word and Excel

• Working knowledge of Yardi Property Management Software a plus

• Preferred Associates Degree in Business

Competencies

• Excellent written and verbal communication skills

• Possess a good understanding of business billing processes.

• Service/Maintenance related knowledge

• Understanding of Inventory supply issues

• Reybold is an Equal Opportunity Employer*

Hiring Manager(s)