Administrative Assistant - Registry

This posting is for future vacancies in Adult Probation Department offices.

Come be the backbone to the Adult Probation Department (APD). Administrative Assistants are vital to our operations, spanning all APD offices throughout Pinal County:

• Apache Junction

• Casa Grande

• Florence

• Maricopa

• San Tan Valley

Interested in learning about the benefits of working in Pinal County? Check it out: Benefits | Pinal County Superior Court, AZ (pinalcourtsaz.gov).

JOB SUMMARY:

Perform office and secretarial work of routine difficulty. This position works under close supervision. Positions at this level are assigned routine/standardized or recurring duties.

NOTICE TO APPLICANTS:

We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:        

• Answer questions from staff and the public.

• Compile information and prepare reports.

• Format, compose, type, and prepare routine correspondence.

• Maintain office records and files.

• Prepare and process confidential and sensitive documents.

• Schedule meetings.

• Screen telephone calls and route to appropriate individuals.

• Take meeting minutes.

• Responsible for inventory and ordering supplies.

• Gather information from various agencies.

• Receive and distribute correspondence and receive, sort, index, file, and retrieve forms, correspondence, and documents.

• Verify and complete records, forms, and documents. Enter requisitions and purchase orders.

• Receive and paying invoices.

• Schedule appointments.

• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.

• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.

• Perform other related duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK: 

• High school diploma or GED equivalent.

• Two (2) years of experience performing general secretarial or office work.

• Valid Driver's License with an Arizona Driver's License may be required within 30 days of hire.

• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Knowledge, Skills and Abilities:

• Knowledge of Business English, spelling, arithmetic, punctuation, and grammar.

• Knowledge of office practices and procedures.

• Knowledge of current MS office software.

• Knowledge of filing and recordkeeping.

• Skill in preparing and submitting reports.

• Skill in using data processing systems and other office equipment and machines.

• Ability to maintain complex filing systems.

• Ability to follow written and verbal instructions.

• Ability to communicate effectively orally and in writing.

• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.

PHYSICAL DEMANDS:

The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  The work also requires the ability to crouch, finger, reach, perform repetitive motion, hear, speak, walk, and demonstrate mental and visual acuity.

WORK ENVIRONMENT:    

Work is performed in a relatively safe, secure, and stable work environment.