Administrative Assistant

ADMINISTRATIVE ASSISTANT

Reports to: Principal

Qualifications:

• Communication and interpersonal skills required to interact with co-workers parents, and the general public including both oral and written clarity, comprehension, and expression

• High School diploma or equivalency certificate (GED) required

• Two years experience required in schools or related field experience

• Fluent in administrative and clerical procedures and systems including Microsoft Office or equivalent, electronic communication, data entry, cash register, operation of standard office equipment, managing files/records, and other office/school procedures and terminology

• Time management and service-oriented skills

• Exhibit problem-solving skills

• Exhibit flexibility and ability to adapt to change

• Ability to handle confidential information

• PowerSchool experience preferred

Duties:

• Greets and assists customers, guests, visitors, parents, students, and staff with their questions and/or needs

• Answers phone calls/emails to customers

• Performs office work that supports the school operations and exercises discretion and judgment in relation to the general administration in and over those duties as assigned by the principal

• Maintains and creates teacher files as directed by the principal

• Create and maintain parent email list for the school staff, parent volunteer coordinators, and extra-curricular groups

• Maintain scheduling of building and event calendars as directed by the principal, including updating the internal and external calendars

• Maintain clean and organized personal and shared workspace

• Maintain facility request forms

• Process all supply orders

• Organize and assist substitute teacher check-in and check out

• Obtain, provide, and communicate general school information

• Responsible for payroll, fire drill reports, handbooks, and staff information

• Responsible for staff ID badges and the security door system

• Responsible for office operations

• Homecoming Parade coordinator

• Graduation coordinator

• All other duties assigned by the principal

Physical Demands: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the High School Administrative Assistant. Reasonable accommodations can be made to enable people with disabilities to perform the essential functions of this job. While performing the responsibilities of this job, the employee is required to talk, hear, and touch. The employee is often required to stoop, sit at a computer desk, reach with arms and hands, and use their hands and fingers to stroke keyboards. Medium to heavy lifting and pushing are required. Vision abilities required. Work Environment Conditions While performing the responsibilities of this job, these work environment characteristics are representative of the environment at HCLC. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this job. The employee is subject to both inside and outside conditions, occasionally.

Payroll Classification: Non-exempt Classified Supervisor: High School

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Generally, the job requires sitting, walking, and standing. This job is performed in a generally clean and healthy environment.

• All employees are to adhere to ALL of Richmond County Schools Board of Education Policies. They are located on the RCS County website under District Information. Click on Board of Education. Policies are located at the bottom. Call if you need assistance.

Employment will require an extensive background check.