Administrative Assistant PT - Library

Administrative Assistant PT - Library

Location: Branch Libraries

Work Status: Full Time

THIS POSITION IS OPEN UNTILT FILLED.

SALARY: 15.65 - 19.56 Hourly USD

JOB SUMMARY:

Under general supervision, performs semi-routine clerical duties requiring a sound knowledge of organizational and/or departmental procedures related to the work performed.

ESSENTIAL JOB FUNCTIONS:

• Verify accuracy and process overdue library account reports and correspondence, daily deposits, accounts payable invoices, and incoming shipments..

• Perform various clerical functions and to operate various types of office equipment, such as computer, copier, printer, and calculator.

• Perform data entry as needed.

• Interact tactfully and effectively with customers; communicate orally with diverse types of people; to respond to inquiries by applying knowledge of general library policies and procedures.

• Maintain departmental records and coordinate records retention processes as needed.

OTHER JOB FUNCTIONS:

• Sort and route incoming and outgoing mail as required.

• On a nontypical basis, incumbent may perform other additional duties not listed in this description that are in alignment with the scope of essential job functions.

MINIMUM QUALIFICATIONS:

Knowledge, Skills and Abilities Required:

• Knowledge of Microsoft Office products or other word processing, spreadsheet and database programs, and basic computer tasks.

• Knowledge of business English, spelling and punctuation.

• Knowledge of basic bookkeeping procedures.

• Knowledge of basic database concepts of various record tables within an existing structure.

• Knowledge of standard filing procedures.

• Skill in entering data accurately and quickly.

• Skill in analyzing information needs with careful attention to detail.

• Ability to exercise discretion and independent judgment based on policies and procedures.

• Ability to exercise discretion with library patron and employee records.

• Ability to deal tactfully and effectively with fellow employees and the public.

• Ability to lift or exert forces equivalent of lifting up to 20 pounds.

Qualifying Education and Experience:

• High School Diploma or GED.

• Two (2) years of clerical experience including general bookkeeping.

Employment Screenings Required:

• Criminal Background Check