Administrative Assistant - Medical Staff Services

Providence Health & Services Spokane , WA 99201

Posted 2 days ago

Providence is calling an Administrative Assistant (Medical Staff Services, Days, 1.0) to Providence St. Mary Medical Center in Walla Walla, Washington. We are a community of caregivers delivering every day on our Mission to provide compassionate care that is accessible for all - especially those who are poor and vulnerable.

In this position you will:

  • Consistently demonstrates adherence to the principles and requirements outlined in the Commitments and Compliance Integrity Program and any other organization or departmental materials related to compliance with laws, regulatory requirements.

  • Consistently demonstrates adherence to Medicare and Medicaid regulations which directly or indirectly relate to the performance and job expectations.

  • Employee demonstrates knowledge of PSMMC's policy on Patient Rights and Responsibilities and respects these rights and responsibilities in carrying-out daily activities.

  • Actively participates in departmental and organization performance improvement activities in accordance with hospital and regulatory standards.

  • Demonstrates leadership by performing his/her work in a manner that meets or exceeds the level of care and service that PSMMC promotes to the communities we serve.

  • Participates in hospital and department specific practices to maintain a clean, safe and comfortable environment for patients and staff.

  • Maintains the security and confidentiality of data and information used in performance of his/her daily duties conforming to hospital policy, laws and regulations as appropriate.

  • Follows established policies and procedures to identify and reduce the risks of acquiring or transmitting infection.

  • Maintains positive working relationships and fosters a cooperative work environment.

  • Communicates clearly and appropriately using age specific standards with patients and families of patients.

  • Communicates in a professional and appropriate manner when interacting with colleagues, supervisors, peers, physicians, etc. Friendly, positive customer relations required.

  • Provides clear, concise, pertinent reports/information.


  • Employee completes all tasks and duties accurately and timely within assigned shift. Demonstrates initiative to perform job duties autonomously.

  • Attends mandatory and other education offerings per department and hospital requirements. May assist with education on the unit.


  • Provides general support to Providence Medical Group COO and Chief Executive; i.e., schedules meetings, arranges travel, processes reimbursements.

  • Maintains calendar/appointments and coordinates materials for meetings as requested.

  • Provides accurate and efficient typing support, composes correspondence, transcribes minutes of various meetings.

  • Greets and screens hospital personnel, medical staff, patients, patient families and all others coming into or calling Administration.

  • Maintains orderly and accessible files. Assists with updating files yearly and preparing old files for storage.

  • Schedules rooms and prepares and distributes agenda materials for various meetings.

  • Provides back up for Executive Assistant as needed including ED physician timecards.

  • ED/Anesthesiology CME Budget/Reimbursement.

  • Receives and distributes service recovery documents and supplies.

  • Creates, executes and manages contracts/service agreements in Administration and Selectica.

Required qualifications for this position include:

  • 2 years of experience as a secretary.

About the hospital you will serve.

Providence St. Mary Medical Center in Walla Walla, Washington is a full service hospital with some of the best technology, expertise, specialists and primary care physicians in the region. We have been named the 100 top hospitals in the United States by two separate, independent research companies, Solucient and Cleverly Associates. Walla Walla is located in the southeastern region of Washington state and offers a sunny, mild climate, the benefits of living in a historic college town, outdoor activities and excellent public & private schools at all levels.

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Administrative Assistant - Medical Staff Services

Providence Health & Services