Administrative Assistant- Property Management

Administrative Assistant- Property Management

Seeking an Administrative Assistant in Johnson City, TN to join our Facilities team.

WHO WE ARE:

State of Franklin Healthcare Associates (SOFHA) is a physician-led and team member-owned multi-specialty care group of more than 250 providers and 900 team members headquartered in Johnson City, TN with 35 locations in the upper East Tennessee & Southwest Virginia region. SOFHA is proud to announce that they are now the largest medical organization to implement an Employee Stock Program (ESOP), meaning our employees are now able to become partial owners of SOFHA through a vesting schedule. Our mission is to improve the health and well-being of our patients and our team members.

PRIMARY RESPONSIBILITIES:

• Performs general clerical or administrative support to the office, including copying, faxing, filing, preparing memos and correspondence, packets, or other similar duties.

• Answers phone; screens and directs calls; greets and directs visitors; and responds to inquiries or routes inquiry to the best person to answer.

• Takes and relays or distributes messages.

• Monitors visitor access and maintains security awareness.

• Receives, sorts, and distributes incoming mail, faxes, and deliveries.

• Ensures reception area, kitchen, and conference rooms are tidy and stocked.

• Schedules and arranges appointments, meetings, and conferences rooms.

• Picks up, delivers, and arranges lunch or refreshments as directed.

• Orders office supplies, drinks and snacks, manages the office supply storage area and arranges for maintenance of office equipment.

• Coordinates disbursement and reimbursement of petty cash.

• Orders and maintains publications for office.

• Reconciles and codes invoices generated by office.

• Assists with compilation, distributes and/or delivers items and packets to other locations; runs miscellaneous errands as needed.

• Selects, orders, and distributes appropriate occasional gifts and cards.

REQUIREMENTS:

• High school diploma required. Associate or bachelor's degree is desirable.

EXPERIENCE:

• Knowledge of computer systems and applications. Skill in planning, organizing, maintaining schedules, and multitasking. Skill in exercising initiative, judgment, problem solving, decision making. Ability to communicate effectively in writing and verbally. Ability to communicate clearly. Two or more years of related office or receptionist experience required. Must be proficient in Microsoft Office, Word, Excel, PowerPoint; use of telephone system, zoom, and operation of standard office equipment.

WHAT WE OFFER:

State of Franklin Healthcare provides a comprehensive and competitive total compensation package designed to meet the needs of our full-time team members including:

• Company Provided Life and Accidental Death and Dismemberment Insurance

• Company Provided Long Term Disability Insurance

• Employee Stock Ownership Plan

• 401(k) Company Contributions

• Voluntary options for Medical, Dental, Vision, and additional Life Insurance.

• Company match in Health Savings Account Plans (restrictions apply)

• Vacation, Personal, Sick and Holiday Time Off

• An array of team member perks and discounts

• Tuition Assistance Programs

• And more!