Administrative Assistant

An exciting opportunity exists to join the ProAssurance family of companies!

We are a specialty writer of professional liability, products liability and workers' compensation insurance. With approximately 1,000 team members operating in all 50 states, we are well-positioned to offer career opportunities to individuals interested in professional growth.

This position supports our medical professional liability line of business. After an in-office training period, this position will report to an office one day per week.

Job Summary:

The primary responsibility of the Administrative Assistant is to provide a wide range of administrative support to members of the medical professional liability senior management team.

Essential Duties and Responsibilities:

30% Composes and prepares confidential correspondence, presentations, reports, and other complex documents.

10% Process invoices and expense reports through Expense Watch.

10% Coordinates and arranges meetings including ordering lunch, prepares agendas, reserves and prepares facilities and running errands when necessary, and may transcribe minutes of meetings.

10% Coordinates management teams' schedule and manages appointments.

10% Copies, scans, researches and prints documents.

5% Greets scheduled visitors and directs to appropriate area or person.

5% Organizes and maintains file system and files correspondence and other records.

5% Arranges and coordinates business travel as needed.

5% Prepares outgoing mail and correspondence, including email and faxes.

Secondary Functions:

5% Order and maintains supplies for senior management team

5% Assists in special projects as directed

Qualifications

• High school diploma required. Associate degree or equivalent from a two year college or technical school preferred.

• Minimum five years in an administrative support role, preferably working with management.

• Extensive software skills required with a strong need for expertise in Microsoft Office Suite as well as internet research abilities.

• Must have high level of interpersonal skills to handle sensitive and confidential information/situations. The position continually requires demonstrated poise, tact and diplomacy.

• Basic analytical ability, in order to gather data and summarize for reports; find solutions to administrative problems and prioritize work.

• Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

• Ability to communicate effectively both verbally and in writing with all levels of the organization as well as with outside customers and vendors.

• Ability to operate standard office equipment including, but not limited to computers, copiers, scanners, etc.

• Ability to assess the urgency and importance of a situation and take appropriate action.

• Effective communication skills - listening, writing and facilitation.

• Excellent organizational skills and the ability to handle multiple tasks effectively.

• Dependable, discreet and detail oriented.

• Must be able to occasionally lift up to 10 pounds.

Position Salary Range

$16.17 - $26.69

The salary range displayed represents the entirety of the pay grade for this position. Most candidates will start in the bottom half of the range. Factors that may be used to determine your actual salary include your specific skills, how many years of experience you have, your location and comparison to other team members already in this role.