Administrative Assistant, Principal

Position Type:

Secretarial/Clerical/Secretary, Principal

Date Posted:

6/12/2024

Location:

Heritage Middle School

Date Available:

Immediately

Closing Date:

Until Filled

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EAST CENTRAL INDEPENDENT SCHOOL DISTRICT

Job Announcement

Administrative Assistant, Principal

The position of an Administrative Assistant, Principal is available immediately at East Central ISD. All individuals (district employees included) who are interested in this position must apply online through Frontline via the district website. The deadline for submitting the application is until the position is filled.

PRIMARY PURPOSE: Ensure efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

MAJOR RESPONSIBILITIES AND DUTIES:

• Prepare campus communications, correspondence, forms, formulas, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.

• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process personnel time records including leave requests and reports. Compile information and submit to the central office according to established deadlines.

• Maintain the school calendar of events.

• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

• Receive incoming calls, take reliable messages, and route to appropriate staff.

• Assist students, teachers, and parents as needed.

• Schedule meetings and appointments and maintain a calendar for the principal.

• Prepare and make cash deposits for activity account(s). May be responsible for the maintenance of activity checkbook(s) and ledger(s).

• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.

• Maintain inventory of fixed assets, equipment, and supplies.

• Assist with planning, preparation, and setup of faculty meetings and campus activities.

• Sort, distribute, or deliver mail and other documents.

• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.

• Update handbooks, policy manuals, and other documents as assigned.

• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.

• Maintain confidentiality.

• Follow district safety protocols and emergency procedures.

• Perform other duties as assigned.

Note: Not all applicants will be interviewed. Each applicant's resume, application, and other available information will be considered in the screening process. Only those persons currently meeting all of the minimum requirements will be considered.

MINIMUM QUALIFICATIONS:

Education/Certification:

High school graduate or GED

Special Knowledge/Skills:

Previous secretarial experience preferred (inside or outside public education)

Proficient keyboarding and file maintenance skills

Must possess strong organizational, communication, and interpersonal skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Must perform assigned duties with a minimum of supervision

Bilingual preferred

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides

EQUIPMENT USED: Standard office equipment including personal computer and peripherals

WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress; work with frequent interruptions. Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Repetitive hand motions; frequent keyboarding and use of a mouse; occasional reaching. Occasional light lifting and carrying (less than 15 pounds). May work prolonged or irregular hours.

PERIOD OF EMPLOYMENT: 226 days-basis

SALARY: Paraprofessional Pay Grade 304

• An Equal Opportunity Employer•