The following is a tentative outline of currently assigned duties used to provide a factual basis for evaluation of related jobs encompassed by this position title and is not intended to provide a complete listing of every individual feature of the job. It sets forth the general duties and responsibilities sufficiently detailed to reveal those factors of the job, which determine its classification.
Summary of Functions
Provide secretarial and administrative support to one or more corporate executives; coordinate clerical and secretarial support services, including the direction of administrative duties for company executives.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Type a variety of highly confidential documents. Set up and maintain filing system, supervisor's personal files, etc. Compose and/or edit letter, memos, reports, etc., as required.
Screen phone calls/solicitors per supervisor's instructions; handle routine items, pass others on to supervisor.
Act as liaison between supervisors and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationships, etc.
Oversee and/or process day-to-day administrative items, i.e. supply requisitions, incoming mail, per supervisor's authorization.
Maintain supervisor's calendar: schedule/confirm meeting dates, etc.
Arrange travel, hotel, car reservations, and prepare itineraries for entire corporate office as directed by office manager as well as maintain shared calendar with inteneraries
Obtain supervisor's signature on all contracts, subcontracts, and change order documents as required. Assume secretarial responsibility for other executives as necessary.
Perform additional assignments per supervisor's direction.
High School Diploma. Some college helpful.
Minimum of two years secretarial an administrative experience with preference given to construction experience
Knowledge of office procedures, organizational skills and MS Word, and MS Excel
Must be courteous and diplomatic in dealing with others
Primoris Services Corporation