Administrative Assistant - Primoris Industrial & Civil

Join our dynamic Primoris Industrial & Civil team as an Administrative Assistant and play a crucial role in our accounting and administrative operations in Mulberry, Florida. You will be responsible for maintaining comprehensive accounting functions, including payroll management, cost coding, invoicing, and managing equipment billables. Your expertise will contribute to preparing various reports, ensuring accurate data entry into our accounting system, facilitating new employee services, and crafting precise invoices for our valued clients. If you have a keen eye for detail and a passion for organization, we invite you to apply and help drive our company's success.

Job Description:

To develop and maintain all accounting and administrative functions at assigned office including the preparation of payroll, cost coding, invoicing, equipment billable. May be responsible for preparing various reports, entering information into accounting system, new employee sign-ups, and preparing invoices for clients. Multiple role position.

Functional Requirements:

• Available to work Monday through Friday 7:30am to 4:30pm.

• Prepare job billings for jobs weekly, and monthly

• Key in job payroll time into Accounting system

• Trouble shoot billing inquiries for local operation assistants.

• Provide support to team members, customers, vendors, stakeholders, and employees through friendly, professional, timely and accurate response to their inquiries.

• Document and monitor employee expense reports.

• Answer incoming calls in the office Communicate with our customer via phone and email.

• Investigate any escalations and respond in a timely manner.

• Help crews with any questions, routing work.

• Sort / Send any important documents to various internal departments such as Fleet, HR, and IT Data Entry.

• Must be proficient in Excel to create, format and update on-going spreadsheets for our company. Also be able to combine excel files into Adobe.

Qualification Standards:

• Must have five current years of experience in accounting, job billing, and payroll time entry (some experience related directly to construction).

• Excellent analytical skills with a high level of accuracy and attention to detail.

• Ability to prioritize and plan work activities to be effective and efficient to meet strict deadlines.

• Must be comfortable and effective working in an environment with changing demands, delays and responding to unexpected situations.

• Ability to maintain and protect confidential information.

• Excellent verbal and written communication skills required; ability to maintain a high level of professionalism when interacting with all customers (internal / external).

• Post-offer drug/alcohol screen and background check

Company Overview:

Primoris Services Corporation (NASDAQ GS: PRIM), leading provider of specialty contracting services in the infrastructure space, with over $3.2 billion in annual revenue and 12,300 employees across the United States and Canada. Primoris provides a wide range of specialty construction services, fabrication, maintenance, and engineering services to a diversified base of blue-chip customers. For additional information, please visit www.primoriscorp.com.

Primoris Industrial & Civil is a major direct-hire contractor in the U.S. delivering self-performed turnkey industrial construction and EPC services. We offer these services to our clients within the refining, gas processing, chemical/petrochemical, hydrogen, power generation, mining, pulp and paper industries from the first groundbreaking activity all the way through commissioning and start-up of the project. Primoris forms a partnership with our customers and major stakeholders from early-stage engineering through construction completion and commercial operation, safely, on-time, and within budget.

Agency Statement:

We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms.

EEO Statement:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law third-party agency notice. Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.