Since 1832, Pressley Ridge has done whatever it takes to create success for children, adults and families. Pressley Ridge's innovative programming helps to rebuild communities and families who are facing difficult challenges and complex situations. From behavioral health and foster care services to residential treatment facilities and education for children with special needs, including autism and deafness, Pressley Ridge empowers nearly 8,000 kids and families each year with the ability and confidence to succeed.
As one of the 2019 Pittsburgh Post Gazette's Top Work Places, we invite you to join our Treatment Foster Care Program.
To ensure that all communications are received and forwarded to appropriate personnel, the Administrative Assistant will:
Operate centralized telephone control panel; using a professional and friendly greeting
Take and forward messages and other communications to all staff, ensuring messages taken are complete and accurate
Utilize the internal paging system consistently
Keep up to date with schedules for staff and contracted psychiatrists/psychologists
Receive and sign for deliveries
Receive and greet, assist and direct all visitors; maintaining a professional demeanor
Dispatch incoming and outgoing mail; maintaining the postal meter as well as keeping accurate logs
Monitor incoming and outgoing faxes
To proficiently complete all assigned typing and word processing jobs in a timely manner the Administrative Assistant will:
Maintain current computer skills
Liaison with other offices to stay current with computer needs and maintain an electronic link for data entry, email, etc
Complete data entry, tracking and electronic submission of billing data within specified timelines.
Develop and maintain tracking systems that provide accessible information listing all needed information including incomplete documentation.
To ensure documentation is clear, organized, current and meets Pressley Ridge expectations and any and all licensing requirements the Administrative Assistant will:
To ensure the office is operating efficiently, generating a professional atmosphere and that all other assigned clerical duties are performed timely and proficiently the Administrative Assist:
Handles copying tasks as needed
Stays current on Pressley Ridge policies and procedures while maintaining a proper work environment that meets state and federal regulations.
Generates reports as requested by the Office Manager or Program Director
Maintains sufficient amounts of forms and supplies and making these easily accessible to staff
Ensures office equipment is working properly
Works cooperatively with the accounting department and handling billing problems within parameters as necessary
Completes any other clerical duties as assigned