Administrative Assistant - Physical Therapy Department

Position: Administrative Assistant

• Physical Therapy Department

Classification: Support Staff

• Full Time

• 12 Months

• 2080 hours

Report To: Chair of the Department of Physical Therapy

Description:

At Carroll University, we are committed to identifying and employing strategies to support our goal to be and remain a socially just organization. Rooted in the Presbyterian (U.S.A.) heritage, we respect all aspects of diversity, embrace the practice of equity, expect inclusion, and embrace belonging throughout our community. Therefore, we seek applicants who can demonstrate their understanding of justice and who can inspire our increasingly diverse student population.

The Department of Physical Therapy Administrative Assistant must plan and arrange his or her own work, accomplish assigned objectives, use a wide range of behavioral competencies, and work collaboratively with the College's Department Chairs, Graduate Directors, faculty and administrative staff.

Responsibilities:

• Assist PT Graduate Chair/Director with

• Course & final exam scheduling, textbook adoptions, department student/faculty meetings.

• Faculty and Staff searches

• Adjunct & faculty hiring process (posting, reviewing applications, requesting background checks, scheduling interviews) & onboarding

• Draft adjunct & faculty overload contracts, maintain files

• University Catalog/Curriculog

• Department handbook

• Create Links for Qualtrics Survey's, file surveys result on program drive

• Faculty Retreats, Career Tree Event, White Coat Ceremony, Student Fundraising Events, Schedule external courses (Vestibular, Pelvic Health, WPTA)

• Place catering orders (Chartwell's)

• Maintain PT distribution Groups, university portal, databases

• Campus/Accepted Student Day faculty coverage & CGS Event

• Accreditation

• Prep self-study materials, site visits, annual reports

• FSBPT - Cohort creation and validation

• Score Builders

• Scheduling and Password/Username distribution

• CAPTE -Faculty and Adjunct credential forms submitted

• Maintain & track Adjunct hours

• New student orientation, organization, & onboarding forms

• Other

• Syllabi - post to external portal and program drive

• Supervise, schedule, approve timesheets for department faculty/research assistants

• Work orders

• CGS, WI Ave, Sentry Drive Buildings

• Communicate semester due dates

• Merit review notifications

• Credential forms

• Proctor Exams in PT department & College of Health Sciences as needed

• Scanning

• Schedule in EMS student accommodations

• Oversee Program iPad's & laptop's

• Distribute Codes for Polo Apparel Order

• Cover other staff departments when on leave or position is vacant

• Assist in the training of new staff to the College

• Perform other duties as assigned

Qualifications:

Education and/or Experience

• High School Diploma/GED required

• Bachelor's degree desirable

• Prior experience in an academic setting preferred

Technology Skills

• Competent in computer skills including Microsoft Office Suite

• Ability to quickly develop competency with new software technology

Behavioral Competencies

• Excellent verbal and written communication skills

• Excellent organizational skills

• Ability to adjust to changing work environment and to respond to changing institutional needs

• Ability to build appropriate work relationships throughout the university

• Ability to develop and use detailed procedures

• Ability to exercise sound judgment and make decisions within prescribed guidelines

• Ability to follow-up and communicate with Faculty and across the university

• Ability to effectively handle a broad range of interpersonal contacts with professionalism and confidentiality

• Ability to complete work with accuracy while meeting project timelines

• Ability to contribute to a positive work environment, encourage respect and knowledge within and outside of the campus community

Please submit a cover letter and resume for this position along with this electronic application.

Carroll University makes employment opportunities available to qualified individuals whose skills and experience make them suitable candidates for placement. Candidates must be willing and able to support and advance the University mission.

Carroll University does not discriminate in any manner contrary to law or justice on the basis of race, color, sex, age, religion, sexual orientation, national origin, disability or veteran's status in administration of programs or in the employment of faculty and staff.

The employment opportunities list is updated periodically based on openings. Applications will be accepted only for vacancies currently listed. All inquiries will be kept strictly confidential.