Administrative Assistant

PCL Construction Orlando , FL 32801

Posted 4 weeks ago

The future you want is within reach.

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

We're also looking at what's next for you and how we can help you build a career you're proud of.

Here's how an Administrative Assistant for our Orlando District Office will contribute to our team:

  • Supporting members of the Estimating Department as assigned with administrative tasks, including schedule management, presentations, reports, etc.

  • Assisting with compiling, updating, and printing or electronic maintenance of files for various reports/manuals as needed. Photocopying as required.

  • Providing accurate Word, Excel, and PowerPoint support by composing and/or editing a variety of documents, spreadsheets, and presentations, including minutes, memoranda, contracts, proposals, spreadsheets, and presentations.

  • Assisting with organizing meetings and/or special events including arranging for catering, locations, and distribution of information.

  • Answering phones and taking messages for manager, department, or team members.

  • Creating and maintaining templates (for forms, letters, tracking spreadsheets, etc.) and spreadsheets, databases, documents, and presentations.

  • Sending/receiving/distributing important documents via e-mail USPS, FedEx, UPS, courier, and fax.

  • Maintaining and updating Bid solicitation database: uploading documents for solicitation, issuing correspondence through the system, updating contact information.

  • Assisting with the Prequalification Management process.

  • Assisting with the bid preparation process as required.

  • Maintaining and updating SalesForce database.

What you will bring to the role:

  • 3 - 5 years of experience in an administrative role

  • Intermediate skills in Word and Outlook

  • Ability to create, edit and format documents. Beginner skills in Excel, ability to create simple spreadsheets and edit data

  • Excellent verbal and written communication skills, proofreading and grammar

  • Self-management skills to plan, organize and prioritize tasks with conflicting deadlines

  • Service oriented approach internally and externally

  • Professionalism when dealing with PCL employees and external contacts

  • Knowledgeable in department/project specific software

  • Knowledge of what information is confidential, and the discretion required

  • Ability to ask the right questions to the right people in order to find the answers as quickly as possible

  • Construction experience is a plus

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

Should you require an accommodation during the application process, please contact us at careers@pcl.com with the position and location you are interested in.

Together, we can build success and a better future. Let's get started!

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Administrative Assistant

PCL Construction