Administrative Assistant (Part-Time) To The Director Of The Institute For Christian Spirituality - College Of Bible

Provide administrative support for the Director of the Institute for Christian Spirituality (ICS) to fulfill its mission, managing its programs, events, services, and records.

The Mission of ICS:

To participate in the mission of the Triune God by nurturing the spirituality of Christian leaders in the middle Tennessee area and beyond.

Responsibilities:

• Provide administrative support for the Director of ICS in fulfilling its mission, responding promptly to and completing weekly work directives, priorities, and tasks; taking initiative on the completion of longer-term projects and tasks; reporting progress on events, projects, and tasks; maintaining good and responsive communication with the Director.

• Supervise the logistics of ICS programs, events, and services, praying and coordinating other intercessors, arranging venues, handling communications and advertisement, coordinating with service providers, printing materials, overseeing registration, collecting payments, and keeping records.

• Manage the communications and marketing of ICS, overseeing its email, maintaining the website, designing and sending mass email advertisements, creating signage and other communications and marketing media, expanding its communications reach.

• Request, print, and assemble printed materials for ICS programs, events, and services.

• Communicate with ICS employees, teachers, and guest speakers, taking care of their needs in providing ICS programs, events, and services.

• Make arrangements with University Marketing (UM) for website, media, and marketing needs; University Communication and Marketing (UCM) for professional printed materials; Entertainment and Technical Services (ETS) for technical and musical needs, and other departments within and outside Lipscomb University for ICS programs, events, and services.

• Maintain financials of ICS, managing accounts payable and receivables for ICS programs, events, and services; requesting checks for teachers and service providers; inputting and coding transactions; providing financial reports to the Director.