Administrative Assistant

Job Posting

Important Recruitment Information for this vacancy:

Job Posting close: Thursday, August 17th, 2024

About the Position: Administrative Assistant

Who can apply: Anyone (External)

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: Monday-Friday, 8:00 am to 5:00 pm

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Search Keywords: Corrections, confidential, clerical, administrative, assistant, filing, organize, admissions, RDU, records, data entry, information, scanning

Compensation:

$34,444.80 - $39,852.80 Annually ($16.56 to $19.16 hourly)

Salary varies based on qualifications such as experience and education

Employment Benefits:

• Comprehensive medical, mental, dental, vision, and additional coverage

• Sick & Vacation leave

• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

• Paid State Holidays (designated by the Governor annually)

• Fitness Centers in select locations

• Employee discounts with the STAR Program

• Retirement and deferred compensation programs

State of Kansas Employee Benefits Page

Position Summary: This position provides clerical support to Staff Development team and the Topeka Correctional Facility Training Center.

Job Responsibilities: (may include but are not limited to the following)

• Maintains up-to-date and accurate training files for all staff and contract staff trained at the Topeka Correctional Facility.

• Maintains Training Center schedule.

• Enters all staff training into Learning Management System (LMS).

• Communicates scheduling with instructors and trainees including all changes.

• Ensures classrooms are properly arranged and supplied for each schedule activity/class.

• Instructs online training including LMS, FEMA, and NIC.

• Responsible for supervising a resident porter.

Qualifications:

• Education:

• High School Diploma or GED

• Experience:

• Six months of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.

• Licensing & Certification:

• Valid Driver's License

Post-Offer, Pre-Employment Requirements:

Applicants will be subject to background check and criminal history investigation; must pass a drug screen and a TB test and physical unless promoting, transferring, or demoting from another safety sensitive position within the same agency.

Recruiter Contact Information:

Name: La Donna deOsio

Email: KDOC_TCF_HR@ks.gov

Phone: 785-559-5108

Fax: 785-559-5112

Mailing Address: 815 SE Rice Road, Topeka, KS 66607

Required Documents for this Application:

• Tax Clearance Certificate (see below)

• DD214 (if you are claiming Veterans' Preference)

• Resume

• Cover letter

Kansas Tax Clearance Certificate:

• Each applicant (even non-residents) must submit a valid Tax Clearance certificate to the hiring agency.

• A Tax Clearance ensures that an individual's account is compliant with all primary Kansas Tax Laws.

• A Tax Clearance expires every 90 days.

• A Kansas Certificate of Tax Clearance can be obtained by accessing the Kansas Department of Revenue's website.

• Tax Clearance requirements are in accordance with Executive Order 2004-03.

• If you need assistance with the tax clearance, please contact 785-296-3199.

Tax Clearance Certificate Information

Job Application Process:

• Visit www.jobs.ks.gov

• Sign in or register for a new account.

• Go to My Account Information

• Update/complete your contact information

• The recruiter will use the email and phone number listed here

• Go to the Job Description

• Click the green "Apply for Job" button in the upper right corner

• Complete and submit your application.

• Upload required documents during the application process

Helpful Links:

• Job Search

• Create an Account

• Apply

• Tax Clearance Certificate Information

• Frequently Asked Questions

Veterans Preference

• Veterans' Preference Eligible (VPE) positions are in the classified civil service.

• Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position.

• When claiming Veterans' Preference, submit with your application a complete, legible copy of your discharge document (DD214), showing enlisted and discharge dates, type of discharge, medals received, etc.

• The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about Veterans' Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.