Administrative Assistant - Part Time

Job Summary

This position of parish Administrative Assistant is a flexible shift, part-time position (approximately 21 hours per week) and is responsible for administrative functions of the office and works directly with the pastor and other staff members. The position reports directly to the Pastor or Parish Business Administrator.

Ministerial Character

The Pastor is the visible principle and foundation of unity in the parish (St. Mary Church of the Assumption, Waco, Texas) which the Bishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators. He shares with them his mission and entrusts various responsibilities to them.

Each position employed at St. Mary, Church of the Assumption in Waco, Texas helps to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the church.

Essential Job Duties

• As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of St. Mary's Parish in both your professional and personal life

• Act as a witness to Gospel values by modeling the teachings of the Catholic Church

• Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed

• Maintain relationships with clergy, parish staff and parishioners

• Performs the duties of receptionist

• Providing Financial Reports (Weekly, Monthly, Annually, and upon request)

• Data Entry into PDS System

• Over-sight of Money Counter Teams and process

• Work approximately 4-5 weekends per year, as needed and assigned by Parish Business Administrator

Knowledge, Abilities, and Skills

General skills that we are looking for in an Administrative Assistant include: excellent communication skills, an understanding of computer and social media strategies, a strong work ethic, and an ability to interact with parishioners and others who come to the parish office.

• Excellent verbal and written communication skills

• Knowledge of the Catholic Community

• Knowledge, skills and abilities related to general accounting/bookkeeping and an understanding of financial terms

• Ability to operate various word-processing software, spreadsheets, and database programs

• Ability to provide excellent customer service and work effectively with staff, clergy and parishioners

• Ability to organize, prioritize and utilize effective time management techniques

• Ability to maintain confidentiality at all times

• Ability to manage and complete multiple tasks/assignments simultaneously and meet deadlines

• Ability to follow instructions furnished in verbal or written format

• Ability to travel to for training to different locations within the Austin Diocese that may include overnight stays

Minimum Qualifications

• Education and Trainings: High School Diploma or GED acceptable to Texas Education Agency

• Experience: Two (2) years of related work experience

• Catholic Requirement: Must be a practicing Roman Catholic in good standing

• Language: English

• Licenses/Certifications: Valid Texas driver's license and a means of transportation

• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period

Working Conditions

• All employees of the parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church

• The parish is an at-will employer

• Working in a fast-paced environment with priorities and plans that may change rapidly

• Working on weekends, evenings and some holidays may be required

• Will be exposed to religious ceremonies, conduct and speech including Roman Catholic Christian prayer and liturgical celebrations

• Will be required to adhere to established dress codes and conduct standards