Administrative Assistant (Part-Time)

Posting Number S01722P Position Title Administrative Assistant (Part-Time) Department School of Social Work FLSA Salary Not listed. Grant Funded No Location Main Campus Faculty, Staff, Admin or Student Staff Number of Vacancies 1 Position Summary

The School of Social Work at Jackson State University is accepting applications for its part-time Administrative Assistant position.

Qualifications

Minimum Required Education

Must have a Bachelor's degree.

Minimum Required Experience

Two to four (2-4) years of administrative experience or office management experience.

Minimum Required Licenses and/or Certifications

None.

Qualifications

See knowledge, skills, and abilities.

Knowledge, Skills and Abilities

• Must be detail-oriented, possess energy, respect, enthusiasm, and initiative

• Documented administrative or office management experience

• Knowledge of office management systems and procedures

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills

• Proficient in computer applications (Microsoft Word, Excel, Word, PowerPoint, Google Drive, Publisher).

• Must possess strong quantitative/accounting skills

Job Duties and Responsibilities

• Handle sensitive information in a confidential manner.

• Answer and direct phone calls.

• Assist students, faculty, and administration.

• Organize and schedule appointments/meetings.

• Make travel arrangements.

• Assist in organizing and coordinating program and School events.

• Maintain supply inventory by checking stock, ordering, verifying receipts, and payments.

• Prepare and proofread correspondence, reports, and other documents.

• Organize and maintain paper and electronic filing system on students and faculty.

• Take accurate minutes at departmental meetings.

• Ensure operation of office equipment.

• Research, collect, and compile information as requested.

• Manage student workers/graduate assistants.

• Maintain financial accounting and property inventory.

• Process requisitions and EPAFs.

• Internet/Web utilization (PAWS, Banner).

• Assist in the admissions process by maintaining database of required applicant information, maintaining applicants' file, preparing correspondences to applicants, and answering questions.

• Perform other duties as requested.

Posting Detail Information

EEO Statement

Jackson State University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Background Check Statement

Jackson State University is committed to providing a safe campus. JSU conducts background checks for applicants being considered for employment. Background checks include reference checks, criminal history/record check and when appropriate a credit report or driving history report.

Open Date 05/01/2024 Close Date Open Until Filled (overrides close field) Yes Special Instructions to Applicants