Administrative Assistant - Maintenance (65154)

JOB SUMMARY

Provides administrative and logistical support to the Director of Facilities Management. Attends meetings and reports proceedings.

Provides administrative management of contracts and leases; and Acts as liaison with outside contractors/companies and in-house departments for ongoing projects. Conducts new vendor contractor orientation. Performs a wide range of complex secretarial, administrative, and acquisition management functions, performs a multitude of complex office procedures in support of the Facilities Management Department and Leadership.

Oversees department budget reimbursements of funds. Supports the Computerized Maintenance Management System and other database management requirements. Schedules and coordinates department activities and appointments. Provides customer service and assist in the quality assurance process.

Qualifications

JOB QUALIFICATIONS

Education:High School graduate required, Associate degree preferred. Secretarial training required, computer experience, word processing and Excel required.

Licensure: None

Experience:3 to 4 years of secretarial experience.

Skills:Excellent verbal and written communication skills. Computer and word processor knowledge.

Ability to deal with a variety of personalities. Skill in multi-tasking and maintaining accuracy of work output. Skill in establishing and maintaining effective working relationships with staff, patients, and the general public.

Ability to maintain files, reports, and other correspondence. Requires a cursory knowledge of building terminology, carpentry, painting and interior maintenance skills.