Administrative Assistant (Part-Time 15Hr / Week)

About Us:

At The Little Milk Bar, we're more than just an e-commerce brand—we're a movement. Founded by women, our mission is to empower breastfeeding parents everywhere. 

Job Description:

Join us at The Little Milk Bar as the right hand to our Founder and CEO! We're seeking an enthusiastic Assistant to provide comprehensive support to our CEO in various areas. This dynamic role involves managing calendars, arranging travel, running errands, screening emails and assisting with meeting preparations. Additionally, you'll play a vital role in event planning and coordination, including brand photoshoots. If you're organized, proactive, and ready to dive into a fast-paced environment, this could be the perfect opportunity for you to shine alongside our visionary CEO. Apply now to become an integral part of our team!

Reports To: Working hand-in-hand with our visionary CEO.*

10-15 hr/week

Monday- Friday

Pay TBD

West Jordan, UT

Flexible schedule

Requirements

What are the Critical Tasks & Responsibilities? 

• Assist in scheduling and coordinating photo/video shoots, including booking photographers, videographers, models, and locations
• Screen incoming executive communications (emails) and manage highly confidential information as requested
• Manage CEO's calendar, ensuring accuracy and keeping it up to date
• Schedule meetings as needed, coordinating logistics and sending out invitations
• Occasionally run errands between our West Jordan office and warehouse in Lehi
• Arrange travel accommodations for CEO, including booking flights, hotels, and rental cars
• Assist with preparing for meetings by gathering necessary materials and information
• Participate in occasional event planning, coordinating logistics and ensuring smooth execution
• Provide assistance with onboarding new employees, including creating new email accounts and granting access to necessary tools and systems

Requirements:

• Proficient in GSuite applications, including Google Calendar, Gmail, Sheets, and Docs
• Demonstrated ability to learn new tasks and absorb information efficiently
• Strong computer skills for effective task management
• Clear and concise communication skills, both written and verbal
• Exceptional organizational and time management abilities
• Commitment to discretion and confidentiality in handling sensitive information
• Methodical approach to organization and task prioritization
• Able to nurture brand relationships with creatives
• Proficient in multitasking and adapting to changing job demands
• Capable of working independently or collaboratively within deadlines
• Proactive mindset with the ability to delegate tasks as needed

Desired

• Previous experience as an executive assistant, personal assistant, or in a similar role
• Killer organizational kills

Values

• Professionalism: Maintaining a high level of professionalism in all interactions and tasks is essential. This includes demonstrating integrity, reliability, and accountability: Being adaptable and flexible in a dynamic work environment is crucial. Executive assistants often encounter unexpected situations and changing priorities, requiring them to adjust quickly and efficiently.
• Adaptability: Effective communication skills, both verbal and written, are paramount. Clear and concise communication ensures smooth collaboration with the executive, colleagues, clients, and external partners.
• Communication: Exceptional organizational skills are essential for managing multiple tasks, schedules, and deadlines. A successful executive assistant should be able to maintain order amidst complexity.
• Organization: Paying close attention to detail helps prevent errors and ensures accuracy in all tasks, from scheduling meetings to preparing documents.
• Attention to Detail: Paying close attention to detail helps prevent errors and ensures accuracy in all tasks, from scheduling meetings to preparing documents.
• Initiative: Taking initiative to anticipate needs, identify opportunities for improvement, and proactively address challenges demonstrates resourcefulness and contributes to the smooth functioning of the executive's office.
• Confidentiality: Upholding confidentiality and discretion is critical, especially when handling sensitive information or privileged communications.
• Time Management: Effective time management skills enable the executive assistant to prioritize tasks, allocate resources efficiently, and meet deadlines consistently.

Benefits

• 10-15 hr/week 
• Flexible schedule, Monday- Friday
• Get to work in a fun and exciting work environment where we value our employees, where their talents aren’t just recognized, but celebrated. At our company, we prioritize the well-being and fulfillment of our team, creating a culture where you'll not only thrive but also feel valued and appreciated every step of the way.
• Work with a kickass team that works hard, but gathers for a good toast to celebrate our successes.
• Work with an early-stage, growing company