Administrative Assistant

Salary: $23.50/hour

JOB SUMMARY

Performs a variety of responsible administrative and training functions to ensure compliance with legally mandated, contractual, and company mandated training requirements. The job will perform a variety of administration functions, including: Conducting new hire orientation utilizing a multi-site, point-to-point technical interface. Works as an integral part of all of the office staffs in supporting the individual office with new hire and other training requirements.

Distinguishing Characteristics:

Primary job function is supporting the office/site with new hire orientation and other administrative functions.

ESSENTIAL FUNCTIONS

1.Conducts new hire orientation, utilizing both in-person as well as point-to-point remote web-based delivery systems. Provides appropriate pre-hire access, instructions and documentation to new hires. Ensures attendance is accurately and timely documented, and timesheets are submitted to the Payroll department for processing.

2.Administers and scores tests, reporting results, organizes training manuals and supplies, reference library, multimedia visual aids, and other educational materials.

3.Develops training schedules in conjunction with management; coordinates training activities so as not to conflict with client service schedules. Requires flexible scheduling in order to support new business startups or other unique business needs.

4.Maintains records and prepares reports to evaluate performance of training activities, and to monitor progress of trainees.

5.Performs other administrative tasks and duties of a similar nature and scope as required for assigned office or as assigned.

6.Performs additional functions, duties and specific tasks of a similar nature and scope as required for assigned office and / or contract

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference depending upon the nature of the position

Basic Qualifications

• Must be a citizen of the United States

• Ability to acquire and maintain the required level of Department of Defense (DoD) Security Clearance. Must have a minimum of an active Interim Secret granted.

• Ability to acquire and maintain any other specific special clearances/access requirements (e.g. JPAS).

• At least 18 years of age

Education/Experience

• Two (2) or more years of progressively responsible business experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the Company. Additional relevant experience can be substituted for the required education on the basis of one calendar year of experience for one academic year of education.

Background Prerequisites

Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements

Competencies (as demonstrated through experience, training, and/or testing)

• Ability to use technology, including audio-visual equipment, web-based and point-to-point training delivery systems, and personal computers.

• Ability to identify training needs.

• Ability to see, hear, speak, and write clearly in order to communicate with employees and clients.

• Oral and written communications skills; presentation and group facilitation skills.

• Knowledge of or ability to learn security services and operations.

• Planning, organizing, record maintenance, and project coordination skills.

• Ability to write routine correspondence, including logs and reports.

• Ability to be an effective team member.

• Ability to maintain professional composure when dealing with unusual circumstances.

• Thorough understanding of standard office procedures and practices.

• Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.

• Ability to write reports and correspondence in a clear and concise manner.

• Good interpersonal skills with the ability to interact effectively at all levels and across diverse cultures.

• Ability to foster a culture of trust, equal opportunity, teamwork, responsibility, high expectations, and open communication with our internal and external customers and employees to provide high quality customer service.

• Ability to maintain professional composure when dealing with emotional or confrontational circumstances.

• Ability to be an effective and positive team member, and handle projects responsibly, take initiative and achieve results.

• Required ability to handle multiple tasks concurrently and with interruption.

• Ability to adapt to changes in the external environment and organization.

• Strong customer and results orientation.

WORKING CONDITIONS (Physical/Mental Demands)

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:

• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.

• Directing, motivating, training, coaching in a positive manner.

• Required ability to handle multiple tasks concurrently.

• Regular computer usage.

• Handling and being exposed to sensitive and confidential information.

• May be required to use vehicle for the performance of duties.

• Regular talking and hearing.

• Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling.

• Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds.

• Close vision, distance vision, and ability to adjust focus.

• May be required to travel to sites.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

About Us

Paragon/SCIS has a legendary legacy standing tall in front of all critical assets of the United States of America. Protecting. Guarding. Serving.

We have been protecting our nation throughout history. For more than 150 years, our means have evolved but our purpose to protect our nation has remained intact, touching millions of lives. From nuclear plants and government installations to specialized investigative services, we assure the country's safety and stability, relying on solid experience.

We value diligence, professionalism, and honesty. We are proud to call ourselves Paragon/SCIS. Our company is a symbol of integrity; a reflection of each individual that composes it. We have built our reputation because accountability is in our blood.

About the Team

Paragon/SCIS is composed of over 14,000 employees, caring for one another and for the success of our clients and our company. Working on the same site together, we bond with our colleagues; every day, serving the same purpose with dedication and a vigilant eye.

Our employees have diverse profiles: veterans, retired police officers, trained armed guards, professionals and experienced managers. Their background and strength of character are carefully vetted so when you join, you know that you have been selected and are amongst the best.

From Armed Security officers to Mailroom Service Clerks and Fire Fighters, from Field Investigators to Site Supervisors, we all stand united to maintain order in the most critical infrastructures of our nation. With diligence, 24/7, we are the eyes and ears on the ground. We matter.

Our work is demanding. We thrive in the midst of challenge. We are brave, organized, ready. And, we are rewarded for it with above market pay, comprehensive benefits and valuable training. We believe in the vital role that we play in society and the recognition we get from it fuels us.

Our values are the foundation of our operations. They are summarized in three words: Integrity, Vigilance and Helpfulness.

Integrity

A Paragon/SCIS employee is honest and therefore trusted to work unsupervised on the customer's premises and with valuables. Paragon/SCIS never compromises in its demand for integrity. Integrity also includes openly expressing one's opinion, reporting improprieties and not withholding information.

Vigilance

Professionalism entails seeing, hearing and evaluating, and a Paragon/SCIS employee is always attentive. Professionals develop an intuition that helps us to notice things that others don't. Their vigilance is needed in order to stay aware of potential risks or incidents that are taking place on our customers' premises.

Helpfulness

Helpfulness is about our employees always being ready to assist within the context of a particular assignment.