Administrative Assistant

Date: Sep 27, 2024

Location:

Kapolei, HI, US, 96707

Job Function: Legal / EHS

Requisition Number: 4369

Title: Administrative Assistant

The Opportunity

• Full-time position at a Growth-Oriented Energy Company

• Work in a collaborative environment where strong communication and relationship building skills are essential. We're better together and are creating a cohesive, high-impact group, rather than a hierarchy

• Enjoy a 9/80 work schedule where every other Friday off allows for work-life balance

Reporting to the Health & Safety Manager, this position performs a wide variety of complex and advanced administrative functions to ensure assigned department operations flow smoothly, including event support, document preparation, submittals and record keeping. Duties include performing a wide variety of administrative functions to ensure timely and quality completion of required tasks and projects. The individual in the position may provide assistance for other departments or work groups, as needed.

As part of your specific responsibilities, in the following areas, you will:

• Have responsibility for Safety Department administrative tasks and office support: managing safety records, coordinating Safety Orientation, supporting the Joint Health & Safety Committee, helping facilitate Emergency Response Brigade, and providing supporting the Contractor Safety Council

• Support Environmental Department administrative tasks and office support including: manage Environmental records, facilitate other administrative tasks for Environmental

• Coordinate Refinery Administrative Team initiatives including: support Admin Team in refinery-wide events, support development of departmental Administrative Assistants, facilitate other administrative tasks as needed

• Act with integrity and compliance and support Financial Stewardship in each of the above roles

• Perform Timekeeper Role for HSSE employee timesheets (backup)

• Provide administrative support of compliance systems, generates certain periodical compliance reports and maintains recordkeeping documentation

• Schedule and assist with compliance of medical exams (outside of Ops and Maint depts) and log

• Perform duties include word processing, creating spreadsheets and presentations; scheduling, coordinating, and handling arrangements associated with meetings, training sessions, business travel and other events

• Understand and take direction of Supervisors

• Work with others

• Communicate with team members and with Supervisor

• Perform other duties as assigned

The Qualifications

To meet the basic qualification for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship. To be a good fit for the Administrative Assistant opportunity, you will have:

• Minimum 3 years of administrative experience in a similar or office environment

• Proficiency on Word, Excel, PowerPoint, and Outlook

• Excellent verbal and written communication and presentation skills

• Excellent customer service skills, and professional attitude and demeanor

• Excellent analytical skills with attention to detail

• Ability to work as part of a team and independently

• Strong motivation to drive results

• Ability to establish and manage multiple priorities in a dynamic environment

• Ability to maintain confidentiality

• Must have valid driver's license and use of personal vehicle may be necessary

Note: This description is intended to give you a general overview of the position and is not an exhaustive listing of duties and responsibilities.

About Us

At Par Pacific, we own and operate market-leading energy and infrastructure businesses in logistically-complex markets. We have built a team of oil and gas industry veterans and subject matter experts to lead our organization with an entrepreneurial spirit and a collaborative, problem solving approach. We bring our diverse strengths and motivation to complex markets where we seek out diamonds in the rough. As a nimble, growing organization, we actively pursue new opportunities with corporate financing know-how, respond to local market demands, and adapt to changing external environments.

More Good Reasons to work for Par:

Unique culture

There is nothing ordinary about Par Pacific -- a niche player in the energy space that operates in logistically complex markets. And there's certainly nothing ordinary about Par Pacific people. We are driven, hardworking, entrepreneur-minded professionals that love to win. If that describes you, you'll fit right in.

Location, location, location

Because Par Pacific is located in some of the most beautiful places throughout the country, our employees get to make these places their home and enrich their lives. The office where you'll work is in the Kapolei (Campbell Industrial Park). Located on the southwest side of O'ahu, Kapolei, named for the volcanic cone Pu'u of Kapolei, is colloquially known as the "second city."  It is a vibrant, affluent city that is growing rapidly and is within a few miles from beautiful beaches, camp sites and adventure parks.

Opportunistic growth strategy

At Par Pacific, we look for operations with strong fundamentals and great employees who can move a business forward. Our management team has deep experience in the energy industry, as well as in leading mergers, acquisitions, and integrations of newly acquired companies.

Excellent compensation

In addition to a competitive salary, we offer a strong comprehensive benefits package that includes medical, dental and vision insurance; a robust allotment of paid time off; a 401(k) with company match; retirement savings plans; educational reimbursement; and more.

Hiring Range:

The hiring range for this position is $45,185-$70,061 plus non-discretionary bonus. The candidate selected for this position will be placed according to his/her skills and qualifications.

Benefits:

Full-time employees (and their families) are offered medical (with prescription), dental, vision, voluntary critical illness, accident, life/AD&D insurance, Health Savings Account, Flexible Spending Account, Employee Assistance Program. Employees can enroll in our company's 401k plan and are able to purchase company stock at discounted prices.  Employees are eligible for 80 hours of vacation a year that will be earned ratably per pay period., paid sick leave or paid time off, and twelve paid holidays throughout the calendar year.

Our Headquarters

Par Pacific Holdings, Inc., based in Houston, Texas, owns, manages and maintains interests in energy and infrastructure businesses. We are a growing energy company focused on renewable and conventional fuels in the Western United States. Par Pacific also owns 46% of Laramie Energy, LLC, a natural gas production company with operations and assets concentrated in Western Colorado. Our common stock is publicly traded on the NYSE under the trading symbol "PARR".

Our Refineries and Logistics Operations

We own and operate refineries in Hawaii, Montana, Washington, and Wyoming, with total operating throughput capacity of over 218 Mbpd. Par Pacific owns and operates one of the largest energy networks in Hawaii with 94,000 bpd of operating refining capacity, a logistics system supplying the major islands of the state and 90 retail locations. In the Pacific Northwest and the Rockies, Par Pacific owns and operates 124,000 bpd of combined refining capacity, related multimodal logistics systems.

Our Retail Operations

We own and operate 90 retail locations in Hawaii under the Hele and 76 brands and 33 retail locations in Washington and Idaho under the nomnom brand.

Note: Par Pacific will not accept calls from third-party recruiters. All candidates are required to apply through this web posting.

Par Pacific is an equal opportunity employer. Par Pacific prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information or any other status protected by applicable law.

Nearest Major Market: Honolulu

Nearest Secondary Market: Hawaii

Job Segment: Refinery, Energy