Palram Americas Kutztown , PA 19530
Posted 2 months ago
Description
The Administrative Assistant is responsible for providing administrative support to six members of the Executive Team, including the President/CEO, Chief Financial Officer, Sr. VP of Sales & Marketing, Director of HR, Director of Manufacturing & Logistics and Director of Planning & Supply Chain. The Administrative Assistant will interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high degree of professionalism and confidentiality.
Receive Assignment From:
Leadership Team
Essential Duties and Responsibilities:
Conserves leaderships' time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information.
Arranges and confirms executives' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and outside meetings while maintaining accurate calendars.
Manages travel planning (domestic & international), email, contacts, calendar and expense reporting for the above six members of the executive management team.
Conducts research, analyzes and interprets information, problems and proposals to ensure objective and complete information is provided.
Works closely with all departments to ensure cross-functional communication as necessary to achieve objectives.
Demonstrates availability/flexibility to provide travel support during non-business hours when needed.
Coordinates teams meetings, conference calls and video conferences globally.
Prepares and drafts critical correspondence, presentations, reports and spreadsheets, with flawless attention to detail.
Develops and distributes communications on behalf of executive management.
Works independently with only general guidance on a wide variety of activities.
Takes responsibility for the progress of small to medium projects, which include multiple components and determines action plan with deadlines.
Rearranges commitments in order to maximize executives' time efficiency; and assures decision/desk time.
Relieves management of administrative detail on all project levels.
Updates and tracks delegated tasks to ensure progress to deadlines.
Takes initiative in manager's absence.
Arranges meeting amenities and travel accommodations as needed for guests.
Maintains confidence and protects operations by keeping information confidential.
Coordinates with the organizations Receptionist to ensure front desk coverage between the hours of 8:00 AM and 5:00 PM during the work week.
Responsible to perform other duties and activities as directed.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
Administrative Writing Skills
Scheduling
Time Management
Travel Logistics
Positive attitude
Ability to Multi-task
Strong follow-up
Prioritize and meet deadlines
Extremely organized
Detailed-oriented
Punctual and strong work ethic
Strong Microsoft Office and Outlook
Strong typing skills with experience creating memos, letters and spreadsheets and charts.
Basic data analysis skills
Palram Americas