Administrative Assistant

Overview

Provides administrative support and assistance to management and/or professional staff. Assignments may involve conducting research and compiling data or administering technical systems.Work is performed under the direct supervision of Division Manager and is reviewed through meetings, conferences, reports, and results achieved

Representative Duties

Performs various complex administrative and confidential duties supporting divisional manager.

Composes, proofreads and edits division correspondences, documents, memos, spreadsheet, minutes, logs, and reports for final approval or signature of divisional manager.

Provides information on county policies and procedures to county employees and citizens. Conducts research, data collection and analysis of information for use in reports, presentations and meetings.

Provides administrative support for any board or committee established and maintained by department. Prepares board or committee decisions for presentation to the Board of County Commissioners. Records, transcribes and publishes from audio tapes or written notes/formal board minutes.

Schedules, coordinate and prepares meetings and agendas; collects and provides support materials, coordinates staff reports and prepares consolidation of reports for use by appropriate staff, consultants and other interested parties.

Ensures appeals and public hearings requests are handled in a timely manner. Interacts with elected officials, consultants, County staff members and the general public.

Maintains data used in software applications, creates management reports and reviews information for compliance with County policy and procedures

Participates in emergency activities/response.

Performs other related duties as assigned

Minimum Qualifications

Graduation from high school or equivalent and four years of secretarial or administrative experience;Or An equivalent combination of relevant education or experience on a year for year basis.

Preferences

Ability to type at a rate of 40 correct words per minute

Experience with word processing, spreadsheet or presentation software

Notes

1.Please complete each section of the application in detail as only information provided by the applicant regarding their work experience and education on the application will be used to determine the applicant's qualifications for the position.

2.Applications that show no employment history, no employment dates, leave number of hours worked per week blank, show duties left blank, or state "see attached resume" will be disqualified, considered incomplete, and will not be reviewed.

3.Applicants selected for hire in Orange County must successfully complete a background check, physical and drug screening prior to start of employment.

4.Please read the entire posting and print a copy for your future reference, as you may wish to refer back to it during the recruitment process.

5.Please ensure that the phone number and email address on your application is accurate, and that it is an email account that you check on a daily basis as we will be using this to contact you for various steps in the hiring process. Should we need to communicate with you, we will only use the email listed on the application. Please check your spam/junk email folders as well your inbox.

Application Deadline

Posting Date: March 25, 2024

Closing Date: March 29, 2024

May close without prior notice

Salary

$ 20.27 - 26.35 per hour

Veterans Preference

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the close date of the posting. Please submit a cover letter and copies of documents, not originals, to Orange County Human Resources Division, PO Box 1393, Orlando, FL 32801-1393 or fax to (407) 836-0098 (only Veterans' Preference documentation will be accepted by fax). Your cover letter should include the position posting number you are applying for, the title of the position and the last 4 digits of your social security number.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

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