Oppenheimer & Co Wilmington , DE 19801
Posted 3 weeks ago
Who We Are:
Oppenheimer Trust Company of Delaware (OTCDE) is a limited purpose trust company chartered by the Delaware Bank Commissioner. OTCDE is fully owned by Oppenheimer & Co. Inc. (Oppenheimer), a leading middle-market investment bank and full service broker-dealer engaged in a broad range of activities in the financial services industry. OTCDE exists to provide fiduciary and related services to the Oppenheimer asset management platform.
Job Description
The firm is seeking an Administrative Assistant to join OTCDE at its Wilmington location. The main responsibilities include supporting OTCDEs President in all aspects of the job, monitoring and reviewing email, calendar, and scheduling, among other things. We are looking for a team player with a great attitude and an extremely proactive mindset in order to stay ahead of business needs.
Candidates should be effective and detail-oriented communicators.
The Administrative Assistant will handle details of a highly confidential and critical nature and collect and prepare information for use in conducting OTCDEs business.
Responsibilities:
Provide general administrative support, which includes but not limited to: create, maintain and edit documents, spreadsheets, files, and presentations
Monitor and address critical e-mail correspondence
Prioritize daily work, track progress of projects and deadlines, answer phones, take messages and schedule appointments
Calendar management utilizing Microsoft Outlook; must be flexible with last minute scheduling and urgent items
Coordinate meetings and follow up for OTCDE Board of Directors, Investment Committee, Audit Committee, Internal Audit, and Delaware Examination
Arranging travel, preparations, invitations, etc.
Demonstrate initiative and desire to increase knowledge of rules, regulations and concepts related to our business
Perform ad hoc projects as requested
Qualifications :
Bachelor's degree in a relevant field, preferred
Experience as administrative professional in a corporate environment, ideally within financial services industry preferred
Demonstrate strong accuracy and thoroughness in all facets of daily work
Able to interface and articulate well with all levels of employees and clients in a highly professional and friendly manner
Must preserve confidentiality of sensitive information
Must be a team player with an energetic, positive disposition
Able to meet designated deadlines and work effectively in a pressurized environment
Demonstrate the ability to handle multiple tasks with little or no supervision
Proficient in MS Office, Word, Excel and PowerPoint
Oppenheimer & Co