Administrative Assistant (Operations)

Specialty Building Products is a people first organization. U.S. LUMBER GROUP is an SBP Brand.

You may be wondering, why should I join Specialty Building Products?

• We live our Core Values and they reflect what we actually believe and how we actually behave. They are who we are. You are joining a team that is built upon a strong culture and standards for success.

• Flexibility is offered here; we trust in the expertise, skills and actions of our employees.

• We welcome you to something bigger than yourself with all the tools necessary to excel in your role.

• Grow with us; we offer a career, not just a job. We value your perspective and want to learn more about you with a commitment to laying the foundation for you to build a successful career with us.

U.S. LUMBER GROUP, an SBP Brand, is currently looking for a Administrative Assistant in Operations to join our VALUES based organization. We seek to serve people first, and we operate according to a moral compass aimed at doing what is right even when it is hard.

Why work for U.S. LUMBER? Quick Response, Deep Knowledge, Relationships Built on Trust

• Benefits will include Medical, Dental, Vision on the 1st of the month following 30 days of employment

• Company-Paid Life Insurance & Disability

• 401(k) with Company Match

• PTO/ Paid Holidays

• Volunteer Time

Responsibilities and Essential Functions:

• Provide ongoing administrative support to our operations team with various administrative, accounting, and purchasing duties.

• Daily Receiving Log, report and AP Recon.

• Prepare for following day receiving.

• Responsible for comparing delivery tickets to sales orders, resolving issues/variances, invoicing customers, scanning and filing.

• Review Backhaul Freight and enter POs.

• Process Customer Pickups.

• Schedule Delivery Appointments.

• Process receiving and cycle counts.

• Housekeeping functions within the office.

• Review Office Supplies

• Other duties, as assigned and requested by management.

Required Cognitive and Psychological Characteristics:

• Be personable, articulate, and knowledgeable

• Ability to learn skills quickly with a mature and service-oriented attitude.

• Excellent communication (verbal and written) and organizational skills.

• Attention to detail and highly motivated.

• Ability to manage multiple tasks

• Dependable and reliable

Major Skills and Competencies:

• Teamwork: Ability to work well with others in a group, cooperate with others, offer to help when needed, and foster a team climate within the group where members are committed to a common goal.

• Initiative: Ability to think and take constructive action at work without being urged-highly motivated; skill and ability in taking the lead in forwarding new ideas or work methods.

• Adaptability/Flexibility: Ability to change or adapt work practices, priorities, or procedures, or to reschedule activities in response to changing conditions or multiple work demands. Approachable, personable, articulate and knowledgeable.

• Problem Solving: Using a systematic and effective approach in analyzing information in order to come up with good business solutions to problems. Ability to manage multiple tasks with attention to detail.

• Respect for all People: Respects people of all backgrounds and treats everyone fairly by maintaining a consistent set of standards. Mature and service oriented attitude.

• Communication: Excellent communication (verbal and written) and organizational skills.

Work Environment and Physical Demands:

• Must be able to remain in a stationary position more than 75% of the time while operating a computer and other office productivity machinery, such as a calculator, printer, and/or copy machine.

• Must be able to move about the office and position self to access file cabinets, copy machine, etc.

• This position frequently communicates with employees who have inquiries about product tracking or status. Must be able to exchange accurate information in these situations.

• Must be able to move or lift boxes weighing up to approximately 50 pounds.

Required Credentials:

• High School diploma or equivalent.

• Minimum of 1-3 years of administration experience in an office environment, preferred.

• Proficiency and understanding of the use of a personal computer and appropriate software, including Excel, Work and Outlook.

• Must have a strong commitment to providing excellent customer service.

• Attention to detail and the ability to complete job duties with high degree of accuracy.

• Self-disciplined and capable of identifying and completing critical tasks independently, with minimal supervision.

• Flexible in work schedule, when required.

We are proud to have the best team in our industry. We have experienced a tremendous amount of growth as a company. This growth has served not only our customer base but has also provided significant opportunities for advancement amongst our employees.

U.S. LUMBER GROUP, an SBP Brand, is an equal opportunity employer. It is our policy not to discriminate in hiring and employment on the basis of race, color, religion, national origin, sex, disability, age, military status, genetic information, or other protected class status in accordance with all applicable federal, state, and local laws.