Administrative Assistant, Operations - Part Time

Description

Move For Hunger is seeking a part-time administrative assistant up to 25 hours per week to work out of our office/warehouse in Neptune, NJ, this position is not eligible for remote/telework. We are looking for an extremely organized and detail oriented individual. Their duties include organizing inventory for easy retrieval as new orders come in, reviewing incoming and outgoing shipment schedules to maintain productive operations and documenting damages to inventory. The Logistics Specialist will also oversee episodic volunteer support in the shipping and receiving department, and other duties as assigned. This person will have to be able to lift 40lbs. This position will report directly to the COO and the Events Coordinator.

ESSENTIAL FUNCTIONS:

• Managing processes through Salesforce database, and assisting with database tracking, entry, and management;
• Provide “white-glove” customer service to individuals and organizations receiving shipped items from Move For Hunger;
• Manage inventory and ordering for shop and event collateral, bag inventory, and other supplies as directed by leadership;
• Under the direction of the Director of Programs conduct weight receipt audits on a regular basis;

Shipping/Receiving

• Obtain and process product orders, including receiving deliveries, registering them and distributing packages and letters within the company;
• Maintain the stockroom through organizing, cleaning and cataloging items on a regular basis; by placing merchandise in a warehouse or storage facility by packaging, lifting items as necessary, and pallet jacks for large goods;
• Schedule large shipments and plan logistics to ensure that there is sufficient storage space for incoming items and staff or volunteers on hand to manage the shipments;
• Maintain files of goods shipped and received by preparing regular shipping and receiving reports for managers;
• Trouble shoots shipping issues and customer complaints that arise and work to solve them.

Additional Responsibilities

• Assist in conducting research for the Development team as requested;
• Support the team with any other administrative tasks or projects as needed;
• On occasion attend or represent Move For Hunger at in-person local events;
• Complete other duties as assigned.

Benefits

YOU ARE:

• A self starter. You’re naturally ambitious and can see opportunities and run with them.  You have no problem making cold-calls and can run a project from start to finish with little supervision.

• Cool under pressure. You don’t sweat the small stuff, or the big stuff, especially when it counts. 
• Personable. You know how to work a crowd and are always full of energy and passion for the cause. You’re great at getting to know the people behind the accounts and have the contacts to prove it. 
• Flexible. You’re comfortable with a number of evolving priorities, thrive in ambiguity, and are open to new ideas when opportunities present themselves.
• A hustler. There is no such thing as a crazy idea. You’re motivated to not only meet but exceed your goals and to grow Move For Hunger’s impact.
• A problem-solver. You use all the tools at your disposal to develop creative solutions and are skillful at managing change. 
• An effective multi-tasker with professional demeanor. You know how to prioritize and can switch gears seamlessly without getting your feathers ruffled (or ruffling anyone else’s).

QUALIFICATIONS:

• Self-starter with a desire to work in a warehouse environment
• Articulate written and verbal communication when working with team members, internal support, and potential partners
• Proficiency in MS office 
• Meticulous attention to detail & follow up
• Able to work independently and as a team
• Lifting and carrying 40 pounds
• Frequent bending, kneeling, reaching, and twisting
• Standing or sitting for long periods of time
• Experience with Salesforce or a CRM is a bonus!

Move For Hunger is an equal opportunity employer and is committed to building a company that celebrates and embraces diversity and inclusion. We do not discriminate on the basis of ancestry; age; appearance; color; gender identity and/or expression; genetics; family or parental status; marital, civil union, or domestic partnership status; mental, physical, or sensory disability; national, social or ethnic origin; past or present military service; sexual orientation; socioeconomic status; race; religion or belief.

Benefits

Part Time position, ineligible for benefits. Salary range at $18.00-$20.00 per hour. Scheduled in-office at the Neptune City, New Jersey office up to 25  hours per week, Monday through Friday during business hours.