Administrative Assistant- Office Of The Chancellor

Careers at SUSLA

Deadline

Full-Time: Review of applications begins June 26, 2024 and continues until the position is filled.

SUMMARY

Southern University at Shreveport, Louisiana (SUSLA) is accepting applications for the Administrative Assistant for the Office of the Chancellor position. SUSLA is a comprehensive community college serving Shreveport, Bossier City, and surrounding areas in Northwest Louisiana. It is one of five campuses constituting the Historically Black Southern University System. The University serves approximately 3,000 undergraduate students and offers 32 undergraduate degrees and certificate programs in a variety of fields including Allied Health, Nursing, Aerospace Technology, Business Studies, Behavioral Science/Education and Science & Technology.

POSITION SUMMARY

The Administrative Assistant for the Office of the Chancellor will oversee daily office operations, manage administrative tasks, and support the smooth functioning of our office. We are looking for someone with excellent organizational and communication skills, as well as a commitment to maintaining a positive and efficient workplace. In the Chancellor's office our team is driven by a commitment to excellence and thrives in a dynamic and inclusive workplace. We believe in fostering a positive work environment founded on professionalism and integrity, where open communication and continuous learning are encouraged.

PRIMARY RESPONSIBILITIES

• Organize and manage the Chancellor's professional and personal scheduling, including agendas, mail, email, phone calls, client management and other campus logistics.

• Screen and handle telephone communications for the office, screen and direct visitors and deals with administrative problems and inquiries as appropriate.

• Prepare correspondence relative to administrative activities. Independently composes correspondences involving complex, sensitive, and non-routine matters. Maintain professionalism and strict confidentiality with all materials.

• Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.

• Organizes and facilitates meetings, conferences, and other special events or projects, as required.

• Updates and organizes files, includes maintaining and securing files sensitive in nature. Collect data necessary to maintain university files, programs, and reports..

• Create spreadsheets, reports and PowerPoint presentations. Create and maintain a contact database for the Office of the Chancellor.

• Assist in the compilation and preparation of reports due from accreditation process and any institutional reports as required.

• Follow proper purchasing procedures for requisitions, and to maintain adequate supplies for the department, as well as, purchasing for the office of the Chancellor.

• Performs other duties as assigned by Chancellor

REQUIRED EDUCATION AND EXPERIENCE

• 5 or more years of experience in an administrative role reporting directly to upper management or an Associate Degree and 3 years' experience

• Excellent written and verbal communication

• Strong time-management skills and the ability to organize and coordinate multiple concurrent projects

• Proficiency with office productivity tools and an aptitude for learning new software and systems

• Flexible team player, willing to adapt to changes and unafraid of challenges

• Ability to maintain confidentiality of information related to SUSLA and its employees

Preferred Skills

• Experience in managing budgets and expenses

• Experience in developing internal processes and filing systems

COMPENSATION: $35,000 to $40,000 (Compensation will be within this range and commensurate with education and work experience).

TYPE: Full-time

APPLICATION DEADLINE: Review of applications begins June 26, 2024 and continues until the position is filled.

The application can be filled out online at the https://www.susla.edu/ApplicationforEmployment

Please attach cover letter, resume, transcript(s), and three references to application.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.

Criminal background check and reference verification is required.

Southern University at Shreveport, an institution within the Southern University and A & M System, seeks to provide quality education for its students, while being committed to the total community. This institution prepares students for careers in technical and occupational fields; awards certificates, diplomas and associate degrees; and offers courses and programs that are transferable to other colleges and universities. Dedicated to excellence in instruction and community service, this open enrollment institution promotes cultural diversity, provides developmental and continuing education, and seeks partnerships with business and industry.

Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX prohibits use of federal money to support sex discrimination in education programs and provides individuals protection against such practices.

In compliance with federal law and USDOE federal guidance, including provisions of Title VII of the Civil Rights Act of 1964 (Title VII), Title IX of the Education Amendments of 1972 (Title IX), Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act of 2008, the Age Discrimination in Employment Act of 1967 (ADEA), Executive Order 11246, Executive Order 13988, the Vietnam Era Veterans Readjustment Assistance Act of 1974 as mended by the Jobs for Veterans Act, the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, an institution of the Southern University System shall not discriminate against individuals on the basis of their race, sex, sexual orientation, gender identity, gender expression, religion, color, nation or ethnic origin, age, disability, military service, covered veteran's status, or genetic information in its administration of education policies, programs, or activities; admission policies; scholarship and loan programs; athletic or other institution-administered programs; or employment.

As part of their commitment to maintaining a community free of discrimination, and in compliance with Title IX's mandate, institutions of the Southern University System shall address allegations of power-based violence and sexual misconduct, including sexual harassment and sexual assault, in a timely and effective manner. Further, institutions of the Southern University System will provide resources as needed for affected persons (Reporters, Complainants, Respondents, and third parties within the institution's community) and will not tolerate retaliation against any person who reports or participates in the investigation of alleged power-based violence or sex/gender discrimination.

In accordance with the requirement of Title II of the Americans with Disabilities Act of 1990 and its Amending Act of 2008 (collectively "ADA"), the Southern University System (System) will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. The System does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. The System will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the System's programs, services, and activities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. The System will make reasonable modifications to policies, procedures, and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the System, should contact the ADA Coordinator. The ADA does not require the System to take any action that would fundamentally alter the natures of its programs or services or impose an undue financial or administrative burden. Complaints that a program, service, or activity of the System is not accessible to persons with disabilities should be directed to the ADA Coordinator.