Administrative Assistant - Experimental Radiation Oncology

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

Job Specific Competencies/Key Functions

Faculty Support

• Provides administrative support for assigned faculty and labs including travel, calendar, expense reports, reimbursements via Concur, meeting coordination, biological material shipments, membership maintenance.

• Tracks, records and reconciles PRS expenditures and monitors spending for assigned faculty.

• Ensures Biosketches are current and accurate and maintains curriculum vitae in institutional format using FIS system for assigned faculty.

• Works with Grant team in processing grant applications, protocols, material transfer agreements and other documents related to grant programs.

• Creates and maintains files as required.

• Composes formal and informal correspondence.

Departmental Support

• Assists with procurement process for the department including placing purchase orders, contacting purchasing and/or vendor for product availabilities/pricing and coordinating receipt of goods with receiving facilities as necessary, reviewing order requisitions for accuracy/completeness/ability to process, following up with/providing feedback to customers regarding status of orders and on various procurement issues, processing return goods requests for return to vendor, maintaining accurate procurement records, inputting information into PeopleSoft, coordinating and distributing procurement data to faculty and management, approving/resolving invoice exceptions, and making necessary corrections to orders placed.

• Assists with ProCard functions for the department

• Coordinates, processes and maintains faculty research appointments for the department including personnel action requests and visa applications

• Coordinates departmental research seminars to include obtaining speakers from faculty and trainees, compiling speaker schedule, communicating with and arranging travel for speakers, securing room, ordering catering, setting up room, and escorting speaker if applicable.

• Serves as departmental backup Kronos Timekeeper.

• Provides assistance with mail distribution and other related duties as required.

Other Duties as assigned

• Acts as backup for other administrative assistants.

• Other administrative duties as necessary and assigned.

Education

Required: High school diploma or equivalent.

Experience

Required: Four years of administrative/secretarial experience. With preferred degree, no experience required. Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 165781

• Employment Status: Full-Time

• Employee Status: Regular

• Work Week: Days

• Minimum Salary: US Dollar (USD) 39,000

• Midpoint Salary: US Dollar (USD) 49,000

• Maximum Salary : US Dollar (USD) 59,000

• FLSA: non-exempt and eligible for overtime pay

• Fund Type: Hard

• Work Location: Hybrid Onsite/Remote

• Pivotal Position: No

• Referral Bonus Available?: No

• Relocation Assistance Available?: No

• Science Jobs: No