Administrative Assistant - Office Of Simulation In Medicine And Surgery

Location, Job Title, Benefits

Rocky Vista University in Englewood, CO has an opening for a

Administrative Assistant - Office of Simulation in Medicine and Surgery (Full-Time)

To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu.

SALARY:

$20.00 to $21.00+ per hour, the posted salary range represents the minimum to the midpoint within RVU's compensation plan. RVU's full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee's contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Primary Purpose

Provide administrative assistance and support to the Office of Simulation in Medicine and Surgery.

Essential Job Functions

• Demonstrate collegiality, compassion, and professionalism as the first person of contact for people entering or contacting the Office of SIMS and Healthcare Simulation Center (HSC), including in-person, emails and phone calls.

• Work with Coordinators in scheduling all simulation events communicating with all users. Update calendars weekly and inform parties if changes occur. Be aware of and post daily, all events occurring in the Office of SIMS- on and off campus..

• Responsible for ordering Office of SIMS supplies.

• Responsible for room reservations for sim events, in collaboration with Coordinators and involved parties.

• Schedule Department and Faculty meetings. Take minutes and distrbute when appropriate.

• Arrange travel for Faculty including flights, rental cars, lodging, etc. and file expense reports.

• Participate as a member of the RVU American College of Surgery Accredited Education Institute (ACS AEI) Team in collecting data such as participation numbers, types of learners, short and long-term student feedback.

• Assist with setting up simulated events, both intra- and extra-curricular, using task trainers such as Cut Suits, manikins, surgical instruments and others.

• Collaborate with other departments and support other AA's as needed.

• Schedule and lead HSC Tours when possible.

• Help build a culture that respects, values, and promotes diversity, equity, and inclusion.

• Other duties as assigned by the Executive Director of SIMS.

Marginal Job Functions

• Serve on university committees and conduct interviews when eligible.

• Work with predoctoral SIMS Fellows to confirm schedules and availability.

• Assist in the maintenance of SIMS website materials.

Required Knowledge, Skills, and Abilities

• Answer phones, emails, web requests and schedule events

• Assist in arranging Faculty travel and lodging logistics

• Maintain updated SIMS Master Calendar and Outlook Calendar

• Order supplies for the department and file expense reports as needed

• Comfortable working with Microsoft Office programs

• Knowledge of event planning, team building and communication skills

• Strong ability to work as part of a team

• Ability to work with confidential student material

• Strong organizational skills

• Attention to detail

• Strong interpersonal skills

• Analytical, interpretive and problem-solving skills

• Demonstrated commitment to valuing inclusive excellence and contributing to an inclusive working and learning environment.

Minimum Qualifications

• High school diploma or equivalent.

• Two years of previous experience in an administrative support position, or equivalent work experience.

Preferred Qualifications

• College or Associate's Degree from an accredited institution.

• Professional background or experience in education.

Final applicant will be required to pass background check and drug screening.

Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

• Ability to orally communicate effectively with others;

• Ability to communicate effectively in writing, using the English language;

• Ability to work cooperatively with colleagues and supervisory staffs at all levels;

• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;

• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;

• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.

careers@rvu.edu