Administrative Assistant, Office Of Global Education

The Position:

Administrative Assistant, Office of Global Education

Job Summary:

Reporting to the Dean of Global Education, the Administrative Assistant provides welcoming and efficient assistance to the Office of Global Education (OGE) in support of Muhlenberg's international study abroad and domestic study away programs.

Schedule & Benefits: This is a full-time position based in Allentown, PA with an anticipated schedule of 35 hours per week on campus, Monday - Friday, year-round (1,820 hours per year). Muhlenberg offers a highly competitive benefits package, including but not limited to, generous holidays (including an extended winter break between Christmas Eve and New Year's Day), vacation (15 days per year), sick leave, paid parental leave, tuition programs at the undergraduate and graduate level, medical, dental and vision coverage, flexible spending plans, College-provided short-and long-term disability, life insurance, and retirement.

The College & Surrounding Area: Founded in 1848, Muhlenberg College is a private, four-year residential, liberal arts college offering baccalaureate and graduate programs. Muhlenberg College is dedicated to shaping creative, compassionate, collaborative leaders through rigorous academic programs in the arts, humanities, business, natural sciences and social sciences; as well as pre-professional programs in law, health and theology; and progressive workforce-focused post-baccalaureate certificates and master's degrees. As part of eastern Pennsylvania's scenic Lehigh Valley, Allentown is a diverse city of 125,000, located just 60 miles north of Philadelphia and 90 miles west of New York City. As the third largest city in the state, and along with neighboring Bethlehem and Easton, the region is home to a vibrant arts scene, extensive parks and recreational opportunities, and a rich blend of diverse cuisine. Check out Allentown and Life in the Lehigh Valley | Muhlenberg College to learn more.

Characteristic Duties and Responsibilities:

• Provide professional and welcoming reception to visitors, students, parents, faculty, and staff, through in-person, email, phone, and other communications.

• Respond to departmental inquiries, questions, and communications, redirecting to other colleagues or study abroad providers, as appropriate.

• Set appointments for the Dean, as needed.

• Maintain and update paper and digital files.

• Assist with maintenance of database.

• Ensure that application documents (i.e., passport, transcript, waiver and health forms & processing fees) are completed & uploaded, as needed.

• Update Study Abroad materials including, but not limited to manuals, brochures, booklets, brochures, OGE webpage updates, student handbooks, reports, and affiliate program list.

• Coordinate supplies, reserve space, prepare materials necessary for various office events (Study Abroad Fair, Parents Weekend, Through the Red Doors, June Advising, student informational meetings, etc.), and assist with set-ups.

• Assist in writing and proofreading various letters, reports, and related correspondence.

• Prepare mailings for study abroad programs.

• Prepare students' study abroad Transfer Credit Authorization and health forms.

• Assist with visa letters.

• Maintain office equipment and order supplies as needed.

• Work with the Office of Information Technology and the Office of Communications to advance OGE messaging and technology.

• May perform other duties as assigned.

While no one person may possess all the qualifications listed below, the ideal candidate will have many of the following professional experiences and characteristics:

Qualifications:

• High school diploma or equivalent required.

• Minimum two years relevant professional experience.

• Demonstrated proficiency in Google Workspace, MS Word, Excel, Publisher, and database applications.

• Experience or familiarity with survey software such as Survey Monkey or Qualtrics is preferred.

• Active commitment to diversity, equity, inclusion and belonging.

• Effective organizational, time management, communication, and computer skills.

• Essential skills include attention to detail, proven ability to work in a fast-paced environment, meet deadlines, prioritize and multitask, maintain a high level of confidentiality, and desire to work collaboratively with others.

• Successful completion of background checks.

To apply, upload your complete application package as a single PDF document. A complete application package includes: 1) cover letter; 2) resume; 3) separate diversity statement summarizing professional experiences and capacities that prepare you to contribute to our diversity, equity, and inclusion goals; and 4) names/contact information for three professional references. Application review will continue until the position is filled. To initiate your application, use the APPLY button.

An equal opportunity employer, Muhlenberg College is committed to recruiting and retaining outstanding faculty and staff from racial and ethnic groups that have been traditionally underrepresented in higher education. Please visit our Diversity & Inclusion page for additional information about Muhlenberg's commitment to supporting a diverse and inclusive community.

Legal Notice

Muhlenberg College Annual Crime Reporting- As provided by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, prospective employees of Muhlenberg College are entitled to request and receive a copy of the College Annual Security Report (ASR). The ASR can be accessed at http://www.muhlenberg.edu/annualsecurityreport . This report includes crime statistics on certain reportable crimes, as well as Muhlenberg College Safety Policies. The report also includes institutional policies concerning campus safety and police, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault and other matters. Anyone wishing a paper copy of the ASR may contact the Campus Safety Office at 484-664-3112.