Administrative Assistant, Office Of General Education

Working Title: Administrative Assistant, Office of General Education

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

College/Division: Faculty and Curriculum

Department: 100643 - General Education

Pay Rate: Pay Range

Beginning Review Date: 06/5/2024

Specify Range or Amount: $39,000 - 42,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The General Education Program office is accepting applications for an administrative assistant. Serves as the first point of contact receptionist for the program, curricular support specialist, office operations manager, and executive support for the Senior Associate Vice Provost. Works closely with the other staff in the Office of the Vice Provost for Faculty Affairs and Curriculum.

Duties and Responsibilities:

Receptionist:

• Answering phones and emails

promptly and courteously

• Creating and maintaining electronic

and paper documents

• Providing accurate information about

the General Education Program

• Greeting walk-in visitors

Curricular Support Specialist:

• Working with other offices to schedule

classes and manage enrollment

• Coordinating annual program updates to

undergraduate catalog and program

publications, print and digital

• Querying databases, organizing

complex data and preparing reports

• Stewarding sensitive information and

exercising confidentiality

• Assisting the area coordinators and faculty committees

Office Operations Manager:

• Maintaining a high level of

administrative organization and efficiency

• Managing complex budgets and

monitoring accounts, including monthly

reconciliations, reimbursements. budget

revisions, accounting vouchers, small purchase credit card, agency transaction vouchers, personnel action requests

• Ordering and purchasing supplies

• Event planning (e.g., conferences, speakers, workshops)

• Managing website, social media, and other campus communications

Executive support for the Senior Associate

Vice Provost:

• Screening and answering calls

• Managing calendar and scheduling

meetings

• Preparing correspondence

• Occasional help with special projects

• May be required to perform other duties as assigned

Qualifications:

Required Qualifications:

• High level of professionalism as appropriate to an executive

office

• Sound judgment in prioritizing multiple responsibilities and

meeting deadlines

• Proven ability to function independently and proactively in a

collaborative, complex and constantly changing environment.

• High level of professionalism as appropriate to an executive

office in Academic Affairs.

• Sound judgment in prioritizing multiple responsibilities and

meeting deadlines

• Proven ability to function independently and proactively in a

collaborative, complex and constantly changing environment.

• Excellent organizational, quantitative, written and verbal

skills

• Fluency in Microsoft office suite, fluency and/or willingness to train in PeopleSoft Student Administration system, eVA purchasing system, Chrome River, Cascade

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Additional Posting Information:

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.