Position Title: Administrative Assistant - Office of Academics
Reports To: Chief Academic Officer
Salary in accordance with Act 93 Agreement
Purpose of Position
To assist with administration of the day-to-day operations of the Office of Academics functions and duties. This position carries out responsibilities in some or all of the following functional areas: curriculum and instruction, testing academics, training and development, and executive administration. This position must demonstrate confidentiality, professionalism, and accountability as it works with sensitive employee and student records.
Essential Duties and Responsibilities:
Performs administrative duties to support the development, implementation and coordination of the work and activities that support the responsibilities and operation of the department/office.
Facilitates the design, and implementation of assigned, duties, activities, services and programs to meet specific needs and responsibilities of the district/department. Makes recommendations concerning the administration and implementation of activities related to the district/department.
Provides support, information, assistance and services to principals, administrators and staff.
Performs general office duties including but not limited to answering phones and directing calls, responding to or redirecting emails. Composing, preparing, typing and maintaining forms, reports correspondence, and memos. Interacts with others in a positive and professional manner. Is discrete, diplomatic and active, and listens attentively.
Uses computer/technology skills in performance of duties, such as use of the Internet, accessing databases, spreadsheet design, desktop publishing and creation of forms. Updates skills to ensure ability to use technology and implement new practices and procedures as they are developed.
Abides by federal, state and local school laws and regulations, mandated programs, district policies and administrative regulations and applicable collective bargaining agreements with district employees. Maintains confidentiality with all District and School Board information, including District and school population information.
Establishes, maintains and oversees filing systems appropriate for office environment and in accordance with standardized records management procedures; retrieves filed documents and materials; maintains classified or confidential materials in accordance with security procedures; transfers and discards files in accordance with established business procedures and schedules.
Minimum Training and Experience Required to Perform Essential Job Functions
Associate's Degree or its equivalence in experience as an executive secretary or administrative assistant
Ability to work with computers, internet, and variour office equipment and systems.
Excellent oral and written communication skills.
Harrisburg School District