Administrative Assistant Office Manager

Office Manager / Administrative Assistant – Awesome Team – Fun and Friendly Environment Great opportunity to join a small but very successful CPA firm dedicated to providing exceptional service to their clients. They pride ourselves on their team environment and commitment to excellence.

They are currently seeking an organized and proactive Office Manager / Administrative Assistant to support their operations and contribute to our continued success. The Office Manager / Administrative Assistant will oversee daily office operations, creating a welcoming and organized environment for clients and staff while maintaining high confidentiality. This role requires strong organizational and communication skills to support smooth operations and a positive office atmosphere.

Key Responsibilities of the Office Manager / Administrative Assistant Greet clients and visitors; manage check-ins for deliveries and communicate with partners. Handle incoming calls professionally, directing as needed. Set up conference rooms for meetings, including refreshments and materials.

Keep office and kitchen supplies stocked. Handle mail distribution and manage FedEx and personal deliveries. Organize client files, ensuring proper scanning, filing, and documentation.

Manage file updates for clients and prepare folders for accounts receivable, payroll, and tax information. Prepare deposits, update QuickBooks, and distribute copies to partners. Process firm transactions, bills, and biweekly payroll.

Organize, scan, and distribute incoming tax information for client folders. Prepare returns for mailing or pickup, especially during deadlines. Ensure office equipment functions properly and coordinate repairs.

Manage communication with building management for maintenance requests. Coordinate celebrations, meetings, and social events. Qualifications of the Office Manager / Administrative Assistant Experience in office management with high-profile client service.

CPA firm, law firm or other professional firm experience a plus. Associate’s or Bachelor’s degree a plus, or experience in lieu of. Strong organizational skills with attention to detail.

Proficiency in QuickBooks, Office 365, and related office software. Ability to multitask and work independently with minimal supervision. Outstanding communication skills.

Friendly and professional demeanor. Team Player. Target hourly range $30.00 to $34.00