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Administrative Assistant (Office Automation), Nb-0303-Iii

Expired Job

Department Of The Treasury Minneapolis , MN 55415

Posted 4 months ago

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  • Duties

HelpDuties Summary

As an Administrative Assistant you will provide a variety of technical and administrative support services

Learn more about this agency

Responsibilities

As an Administrative Assistant (Office Automation), you will:

  • Use computer software to create, edit, and print reports, spreadsheets, graphic presentations, email distribution list, and variety of correspondence, and ensures proper format, spelling, grammar, punctuation, and compliance with agency policies and procedures. Develops, design and produces documents, graphs, charts, workforce statistics and other special projects.

  • Provide office support by answering phones, greeting visitors, distributing mail and filing. May communicate and coordinate with bankers any special information requests.

  • Manage the work flow for the office by prioritizing projects and establishing standard operation procedures. Assist in arranging meetings for internal and external groups. Ensures all office equipment is in working order and conduct appropriate source when repairs on required.

  • Maintain tickler and tracking files for a wide variety of issues. Maintain office calendar, updates schedules and provides daily, weekly printout to supervisor. Creates, maintain and updates computer-based records and verifies accuracy of data and distributes them to staff.

Travel Required

Not required

Supervisory status

No

Promotion Potential
03

  • Job family (Series)
    0303 Miscellaneous Clerk And Assistant

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  • Assistants, Office

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  • Requirements

HelpRequirements Conditions of Employment

If selected for this position, you will be required to:

  • Complete a one-year probationary period (unless already completed).

  • Complete a background investigation (unless already completed).

  • Complete a Declaration for Federal Employment to determine your suitability for Federal employment.

  • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.

  • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.

  • Travel occasionally to attend conferences and training.

  • Obtain and use a Government-issued charge card for business-related travel.

  • Complete a financial disclosure review and resolve any ethics issues.

  • Click here for important information about OCC ethics standards, such as the requirement that new hires divest their bank securities.

Qualifications

You must meet the following requirements within 60 calendar days after the closing date of this announcement:

You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the NB-II band level or GS-3 grade level in the Federal service. Examples of specialized experience for this position include:

  • Providing clerical and administrative support to an organization such as drafting letters or creating reports using automated systems, maintaining files and records, and communicating with individuals inside and outside the organization to share or obtain information.

OR

You may substitute education for experience as follows: 4 years of education above the high school level in any field.

OR

You may qualify by a combination of experience and education. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

AND

Typing proficiency of at least 40 words per minute.

The experience may have been gained in the public sector, private sector, or through volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

Education

Please see Qualifications section for education.


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Administrative Assistant (Office Automation), Nb-0303-Iii

Expired Job

Department Of The Treasury