Administrative Assistant - Nursing Leadership

SUMMARY:

We are currently seeking an Administrative Assistant to join our team. This full time role will work days (weekdays only), fully on-site. This role will support nursing leadership.

Purpose of this position: Under general supervision, provides administrative support to a department and leadership staff. Performs work involving technical or complex administrative tasks requiring excellent communication skills, considerable independent judgment and the ability to be flexible in a fast-paced environment. Represents the department and the organization to internal and external customers.

RESPONSIBILITIES:

• Provides administrative support to a department and leadership, including arranging meetings, transcribing and developing documents

• Provides staff and leadership support in planning and executing department goals and strategies

• Acts on behalf of the leadership team to manage calendars, communications, travel, and meeting arrangements in a timely manner

• Greets visitors to the department and answers general support calls from internal contacts and vendors. Directs visitors/calls as appropriate. Resolves issues with little guidance

• May assist in the on-boarding of new employees to the department, including submitting IT requests and maintaining accurate employee records for the department. Maintains accurate versions of department organizational chart

• Works closely with team members to produce presentations, proposals, reports, letters, and other materials as needed. Tracks, inputs, and maintains department data and information as instructed

• Submits requests and maintains appropriate levels of office supplies and necessary department equipment, materials, and tools

• Provides project support as needed

• Provides customer service to hospital personnel in a timely, professional manner

• Serves on administrative and/or cross departmental teams and task forces as assigned

• Performs other duties as assigned

QUALIFICATIONS:

Minimum Qualifications:

• High school graduate
• 4-6 years of relevant administrative experience
• OR-
• An approved equivalent combination of education and experience

Preferred Qualifications:

• Associates Degree

• Experience in a healthcare setting

Knowledge/ Skills/ Abilities:

• Ability to work independently with limited guidance

• Ability to adapt to change and changing priorities

• Ability to communicate in a professional, clear, succinct, and tactful manner, both verbally and in writing

• Experience in computer applications, e.g. Microsoft Word, Excel, Outlook, and PowerPoint

• High level of interpersonal skills and the ability to communicate with people at all levels of the organization

• Ability to manage a workload involving multiple activities and tight deadlines

• Confident ability to exercise independent judgment and maintain confidentiality of materials and information