Administrative Assistant

NFI Industries Kutztown , PA 19530

Posted 2 months ago

The Administrative Assistant provides administrative support including clerical functions such as report generation, answering phones, coordinating travel, arranging conference calls, receiving visitors and scheduling meetings.

Essential Duties & Responsibilities:Monday - Friday 8A-4P

  • Coordinates the scheduled meetings which includes conference calls and in person meetings.

  • Manages travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, hotels, transportation, meeting agendas and necessary contacts, as well as other information.

  • Process expense reports for Vice President or others as requested.

  • Prepare PowerPoint presentations for internal and/or customer meetings.

  • Produces various weekly and monthly reports for vice president and/or management teams.

  • Responsible for the planning and execution of the annual business meetings.

  • Analyzes incoming documents and prepares research reports.

  • Assists in Business budget maintenance and monitoring of expenditures.

  • Processes and maintains business unit paperwork.

  • Record purchase requisitions into NFI purchasing system as appropriate.

  • Performs other various administrative tasks as needed.

Requirements:

  • Associates degree preferred, High School Diploma required

  • At least 5-7 years' experience supporting executive management personnel.

  • Demonstrated ability to handle confidential information appropriately.

  • Ability to maintain confidentiality with company information.

  • Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for attention and meeting deadlines.

  • Excellent verbal and written communication skills

  • Excellent internal and external c

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Administrative Assistant

NFI Industries