Administrative Assistant - Next Step

SUMMARY: Serve as administrative assistant to the Director and support the Next STEP program in communicating information, problem solving, and completing tasks related to material acquisition, cash handling, record keeping and building permits.

Salary: $17.21 - $21.69

ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned.

• Assists the Longley School Director to identify challenges and find solutions related to operations at Next STEP

• Coordinates the scheduling of meetings between mental health providers and students

• Assists the Family Engagement Coordinator and Tree Street Anchor at Next STEP in family outreach efforts for events, family-teacher conferences, and other logistics

• Manages PowerSchool functions for the Next STEP program, such as attendance/course changes, grade closing, and report card printing

• Coordinates with LPS nutrition, transportation, and technology departments to ensure Next STEP students are receiving full access; works with the Longley School Director to address issues as they arise.

• Types correspondence, letters and memos, purchase orders, check requests, forms, etc.

• Answers telephones, responds to routine questions, and routes calls to appropriate persons.

• Assists with the compiling and distributes monthly and annual reports including staff attendance, student attendance and calendar of events using Google Suite and other district platforms

• Assists with visitors, new parents, and students; answering questions; resolving student problems.

• Schedules requested conferences and facilitating use of building by external groups.

• Serves a confidential secretary to the Director and Next STEP programs

• Assists books for staff, student and building accounts.

• Makes and records deposits.

• Maintains school/student records.

• Acts as liaison between school and community, principal, parents, staff and students

• Assists the Next STEP program in compiling and distributing consistent reports on attendance and other education-related data

• Prepares payroll certification.

SUPERVISORY RESPONSIBILITIES: Students and Parent Helpers

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED); plus experience in general office work and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Must type 55 Words per Minute. Ability to operate office machines and personal computer and related software. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and School Committee policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision and depth perception. Occasionally the employee will lift up to 10 lbs. such as to lift files and paper.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate to loud.