Administrative Assistant - Newberry, SC

Job Responsibilities

JOB SUMMARY:

Functions as Office Manager providing administrative and accounting support for the County Extension office. Performs other duties as assigned.

JOB DUTIES:

40% - Essential

• Administrative Support: Manages daily office operations including telephone call and visitors. Provides administrative support to the District Director, the County Coordinator and all county staff including preparing general and confidential correspondences such as news articles, reports and program materials.

40% - Essential

• Accounting Support: Processes daily accounting transactions including payables, reimbursements and invoices. Serves as credit card liaison and requisitioner in CU buy

Ways. Prepares receipts of grant, gift and revenue funds according to university policies and procedures. Coordinates deposits with second assigned person and ensures deposit information is accurate and provided to CAFLS Business Office.

10% - Essential

• Reporting: provides financial reports utilizing CUBS queries for monthly reports to professional staff. Reconcile non-grant budget Status Reports and revenue reports monthly. Ensure reports are reviewed and approved by District Director.

10% - Essential

• Filing: Maintain current files pertaining to Extension policies and procedures including Civil Rights files subject to federal audit. Set up and ensure mileage logs are utilized by drivers in all county assigned state or federal vehicles for vehicle use accountability.

Minimum and Additional Requirements

MINIMUM REQUIREMENTS:

Education

• High School or Equivalent

• Work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Work Experience 1+ years

Additional Comments

RESPONSIBILITIES

JOB KNOWLEDGE

Fundamental Job Knowledge

• Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations

SUPERVISORY RESPONSIBILITIES

No Supervisory Duties

• Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES

No Budget Responsibilities

• No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

10% - Stand for prolonged period

80% - Sit (stationary position) for prolonged period

10%

• Walk or move about

WORKING CONDITIONS:

5% - Exposure to heat or cold

5%

• Wet or humid

WORK SCHEDULE:

Standard Hours: 37.5

COMPENSATION INFORMATION

Band: 04 ($31,600 - $36,000)

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL

Normal Operations

Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

JOB LOCATION:

Newberry, SC

APPLICATION DEADLINE:

May 14, 2024

MILITARY AND VETERAN:

MILITARY EQUIVALENCY:

Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or ge