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Administrative Assistant

Expired Job

Nelson Mullins Riley Baltimore , MD 21203

Posted 2 months ago

Overview

The Baltimore office of a regional AmLaw 100 law firm seeks an experienced Administrative Assistant with 3-5 years of corporate law experience.

Responsibilities

  • Maintain attorney calendars and schedule; make travel arrangements; process monthly expense reports

  • Prepare/revise/finalize correspondence, pleadings, documents and other clerical assignments as delegated

  • Run conflict checks, open new client/matter engagements, maintain electronic and paper client files, set-up billing requirements for clients

  • Enter attorney time in time entry system

  • File documents with appropriate courts, including e-filings

  • Schedule depositions and other client meetings, communicate with clients as necessary

  • Assist with billing/client invoices

  • Maintain team budgets

Qualifications

  • College degree preferred; high school degree or equivalent mandatory

  • 5+ years of recent administrative assistant experience within a law firm

  • Must have strong ability to write and communicate effectively and professionally with employees, clients and attorneys

  • Maintain confidentiality and exercise sound judgment

  • Strong communication skills required

  • Typing of 65+ wpm

  • Strong organizational and document management skills

  • Ability to work in a fast-paced environment by organizing and prioritizing multiple time-sensitive tasks on a daily basis

  • Proficiency using Microsoft Suite products is required

  • Excellent proofreading skills

  • Courteous and can-do attitude

  • Reliability, teamwork, professionalism, ability to multi-task and pay attention to detail

  • Experience with a document management system, docketing system, electronic expense reporting, and billing and time entry programs preferred

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Administrative Assistant

Expired Job

Nelson Mullins Riley