Administrative Assistant

Administrative Assistant/Coordinator - Management

As Mount Sinai grows, so does our legacy in high-quality health care.

Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

Position Responsibilities

1.Ensures executive leadership is informed of general and specific activities as appropriate. While also providing direct support to management staff.

2.Draft emails and notices, including hospital-wide communications for executive leadership

3.Independently prepares check requests and purchase requests obtaining the necessary approvals and correct account coding.

4.Develops and maintains good working relationships with all external parties.

5.Schedules and maintaines calendars of appointments, travel itineraries, and other related arrangements, confirming all meetings prior to meeting date/time.

6.Maintain an up to day and in order filing system for important documents in an efiling format in the K and/or drive S drives as indicated by executive leadership.

7.Gathers information and conducts research on special projects as required by the department.

8.Facilitates the development of presentation material for the department, including monthly and other reoccurring presentations.

9.Maintains highest level of confidentiality at all times without ever deviating from this standard.

10. Assist with last-minute projects where a very short timeframe is provided for completion.

11. Orders office supplies and other resources as needed for the department.

12.Tracks and coordinates all moves associated with the execution of on-going projects..

13. Inputs information and updates database, dashbaords, and spreadsheets on a regular basis and provides report to executive leadership as necessary.

14. Makes administrative support decisions during the routine business day as needed, using good judgement and common sense.

15. Reads and understands paperwork that comes across desk to enable more effective working relationship with administrators, taking the initiative to ask questions when appropriate.

16. Handles situations involving administrators, co-workers and patients, using discretion and common sense.

Minimum Requirements:

• One year prior experience in an AA or Administrative Coordinator role

• Excellent communication and customer service skills

• 2 years of college or equivalent level of training

• Ability to Multi-task

Benefits

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs. Our robust employee benefits package includes:

• Health benefits

• Life insurance

• Long-term disability coverage

• Healthcare spending accounts

• Retirement plan

• Paid time off

• Pet Insurance

• Tuition reimbursement

• Wellness program