Administrative Assistant

Moss Adams LLP Phoenix , AZ 85002

Posted 2 months ago

Moss Adams brings more West to business. More than a location, it's a way of doing business in which innovation thrives and optimism abounds. At Moss Adams, we're excited by the greatness of possibility and the extraordinary potential for companies and individuals to prosper. We provide the world's most innovative companies with specialized accounting, consulting, and wealth management services to help them embrace emerging opportunity.

Introduction to the team

The Administrative Assistant performs a variety of administrative tasks and is responsible for providing support to their assigned teams, industry groups and location. It also includes the responsibility of processing accurate and timely client deliverables and filings with government agencies. Administrative Assistants may provide support to the broader location population, as well as members of the operations and administrative teams.

Individuals who thrive at Moss Adams exhibit the following success skills - Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.

Responsibilities:

  • Assist with and provide support to assigned teams and location

  • Support time and expense entry

  • Assist with engagement management activities as needed, such as billings and new client acceptance

  • Assist with the production of client deliverables

  • Aids in the management and logistics of calendars and travel arrangements

  • Help draft, edit and proofread business correspondence

  • Assist with the coordination of internal and external clients including: screening phone calls, facilitating client communications to the appropriate client service staff, and following up with clients, when appropriate

  • Serve as point of contact for internal clients regarding general administrative processes, including quality control items, new client set up and record management

  • Assist with internal meeting and event coordination and set-up

  • Other special projects as assigned

Qualifications:

  • High School Diploma/GED required

  • Minimum of 1 year of related experience required, preferably in an administrative role; experience in a professional services environment preferred

  • Must be legally authorized to work in the United States on a full-time basis upon hire. Moss Adams will not consider candidates for this position who require sponsorship for employment visa status now or in the future (e.g., H-1B status)

  • Working knowledge of Microsoft Office Suite

  • Excellent written and verbal communication skills

  • Ability to prioritize multiple varying tasks to meet deadlines

  • Ability to work independently and with a team

  • Ability to travel as needed, approximately 5%

  • May require some overtime hours

Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

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Administrative Assistant

Moss Adams LLP