Administrative Assistant

Position Title Administrative Assistant Job Description

The Administrative Assistant will serve the offices of Criminal Justice & Legal Studies and Engineering Technology; assisting in the daily operational management including budgeting, customer service, and administrative support duties.

Essential Job Duties include:

• Serves as initial contact, answers telephones, emails.

• Assesses and responds to inquiries, provides appropriate information and direction.

• Scheduling classroom or event space.

• Processes mail and packages.

• Prepares and reviews reports, forms, and documents.

• Ensures compliance with policies and campus procedures.

• Maintains web pages.

• Schedules and prepares for meetings and/or special events..

• Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.

• Assigns and supervises the work of student employees.

• Serves as operational liaison to other departments, campus, and community.

• Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.

• Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations; and performs other duties of a similar nature or level.

Required Qualifications

High School diploma or GED

One year of specialized training in administrative support or a related field

Three years of administrative support or related office experience;

or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Preferred Qualifications Physical Demands

Sedentary work; exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

FLSA Non-Exempt Additional Demands Hours of Work

Monday-Friday 8 a.m. to 4:30 p.m.

Posting Detail Information

Posting Number S695P Open Date 05/22/2024 Priority Deadline 06/21/2024 Open Until Filled Yes