Administrative Assistant

The Administrative Assistant will provide comprehensive support to the Management Team while also taking on specific duties related to quality control and engineering documentation. This role requires a detail-oriented individual who can manage office tasks and contribute to the maintenance of quality standards and engineering records.

SKILLS/ABILITIES:

• Excellent organizational and multitasking abilities.

• Strong communication skills, both written and verbal.

• Proficiency in managing databases, filing systems, and ERP systems.

• Competency in creating correspondence, reports, and maintaining detailed records.

• Knowledge of quality control practices and engineering documentation processes.

• Ability to operate office machines, such as scanners and plotters.

• Proficient in MS Office and other office productivity software.

• Attention to detail with strong problem-solving skills.

DUTIES AND ESSENTIAL JOB FUNCTIONS:

• Organize and schedule meetings for administrators and engineering teams.

• Greet office visitors and direct them to the appropriate departments.

• Compose, prepare, and review documents, reports, and engineering drawings.

• Manage calendars, sort mail, and process quality control documentation.

• Handle project documentation, correspondence, and maintain engineering records.

• Perform data entry for reports, engineering/design items, and quality checks.

• Coordinate the reproduction of engineering drawings and enter data into the ERP system.

• Reconcile labels, inserts, and boxes according to regulatory compliance.

• Assist multiple departments by providing clerical support and general office coordination.

OTHER FUNCTIONS AND RESPONSIBILITIES:

Other duties assigned as required by the Director of Operations.

REPORTING RELATIONSHIPS:

This position does not have any direct reports. Reports to the Director of Operations.

PREFERRED JOB SPECIFICATIONS:

• 2-year Associate's degree in Business or similar field.

• Experience working with a Quality Assurance program, e.g. ASME NQA-1, ISO-9001.

• General knowledge of assembly shop & manufacturing activities/environment.