Administrative Assistant

Summary

As a leader in eldercare for nearly 70 years, we are always looking for qualified people to join the Stella Maris team.

Unique opportunity to join the dynamic, collaborative and well-established Admissions team at Stella Maris. In 2020, Stella Maris opened The Sister Mary Karen McNally, RSM Rehabilitation Center featuring 60 private rooms, state-of-the-art equipment, therapy garden, bistro and Maryland's only sub-acute rehabilitation center featuring the Bioness Vector Gait & Safety System.

The Admissions team, led by the Director of Business Development, Sales & Marketing, consists of Referral Coordinators and Admissions Nurses, working together to review referrals from local hospitals, and other entities, seeking sub-acute rehab and long-term care placement. The Admissions team, based on-site at Stella Maris, features a renovated office space with optional standing desks allowing the team to stand up comfortably while working.

Administrative Assistant

• Paid time off (PTO) & company paid holidays

• Tuition reimbursement

• 403(B) retirement plan with generous company match and "Catch Up" provision

• Competitive health, prescription, vision and dental benefits

• Discounts on auto & home insurance and Verizon plans

• Pet Wellness coverage, legal assistance and identity protection

• Mental Health resources and other employee related wellness opportunities through our Employee Assistance Program

• Perks at Work - savings on favorite brands, travel, tickets, dining and more!

Responsibilities

To assist the referral and admissions processes and provide clerical support to Social work Dept.

ESSENTIAL FUNCTIONS and EXPECTATIONS

• Greets families, answers phones in professional manner.

• Displays exemplary customer services standards in all interactions.

• Schedules appointments with families and staff.

• Submits payroll for dept employees.

• Invites families for Orientation.

• Manages the facility tour book for families.

• Conducts facility tours as needed.

• Completes daily census.

• Manages and compliles monthly statitistical reports.

• Communicates internally and externally as needed.

• Ultilizes excellent organizational skills in all administrative tasks.

Requirements

• High School Diploma

• Minimum of 2 years office experience

• Valid driver's license and reliable transportation