Mcadams Lewisville , TX 75067
Posted 1 week ago
McAdams is a full-service land planning, landscape architecture, civil engineering, transportation and geomatics firm located in North Carolina and Texas. We seek a partnership with our clients to create meaningful experiences through inspired design. Our employees are what makes McAdams different. We bring "experiences" to the forefront of everything we do and to do that takes special people.
Position Purpose
To provide administrative support in a fast-paced environment by completing multiple reception and administrative tasks with competing deadlines, using extreme attention to detail and excellent communication skills. Anticipate needs of team members and resolve administrative issues with calm and poised prioritization.
Essential Functions + Responsibilities
Provide outstanding customer service to all internal and external customers
Provide front-of-house operational support including office supply maintenance, coordination of Lunch & Learns, coordinate conference room schedule and AV equipment set up for meetings, management of incoming and outgoing parcels
Perform an extensive array of administrative tasks (type, proofread and edit memos, letters, forms, transmittals, proposals, site investigation reports, change orders, response to comments, and other business correspondence with accuracy as requested)
Assemble calculations, site investigation reports, project submittal notebooks, and other submittal information with accuracy as required by specific projects
Anticipate needs of directors, project managers, and team members and help them stay focused on projects by resolving operational and administrative issues before they arise
Help build efficiency and effective responsiveness into existing operations
Perform other clerical duties as needed such as filing, electronic filing of large engineering plan sets, and photocopying
Qualifications
Associates degree OR 4 years relevant administrative work experience
Previous experience in a professional office setting
Knowledge and experience with MS Office suite
Outstanding organizational and oral and written communication skills
Extremely detail-oriented with strong writing, editing, and proofreading skills
Proactive thinker with the ability to prioritize multiple competing deadlines
Comfort with a fast-paced environment, necessitating professional, calm and poised prioritization
Preferences
Previous A/E/C firm experience
Notary Public
McAdams is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard for race, color, religion, gender (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran's status, or any other legally protected status.
Mcadams