Administrative Assistant - Lab Support

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. You'll thrive in an environment that supports innovation, is committed to ending racism and supporting diversity, equity and inclusion, and provides the resources you need to succeed.

Responsibilities

The Department of Laboratory Medicine and Pathology Support Staff is looking for an Administrative Assistant to join their team! As an Administrative Assistant, you will be a member of a diverse, agile team that exhibits initiative, proficiency, and adaptability to optimize the time of those supported. You will actively partner with team members by fostering an inclusive work environment and respecting others with different backgrounds, experiences and perspectives. You will be responsible for a variety of non-clinical administrative support tasks including:

• Managing of calendars: scheduling, coordination, and follow-up tasks for meetings, events, and professional travel

• Preparing documents and presentation materials

• Processing invoices and reimbursements

• Composing and/or transcribing correspondence/documents

• Supporting departmental projects/activities

• Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts

• Answering telephones and providing related follow through

• Accountable for ensuring accuracy and completeness through attention to detail

• Maintaining confidentiality and professionalism

This position is not eligible for visa sponsorship; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Qualifications

To be qualified for the Administrative Assistant role, you must meet the criteria of one of the following:

• High school diploma or GED with a minimum of two years' experience in an administrative support role.

• One-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role.

• Associate degree in an administrative, business, or a medical-related program.

• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.

Additional Qualifications

• Prefer work-related experience within the last ten years.

• Demonstrate proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously.

• Possess high-level skills in organization, communication, interpersonal skills, customer service, professionalism, written and oral communication

• The ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.

• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.

• Experience with coordination of travel and expense management.

• Proficient application of English grammar, punctuation, and sentence structure.

Application Requirements

• All must be included for your application to be considered:

• CV/Resume

• Cover letter

• Transcripts (unofficial copy accepted) or NACES detailed international equivalency for foreign degrees.

• Internal candidates must provide their past three performance appraisals.

DLMP employees that have been in current lab/position for less than 2 years must attach early release approval from supervisor.

• Non-DLMP internal applicants that have been in their current department/position for less than 1 year must attach early release approval from supervisor.

• International transcript:

• MUST have a DETAILED equivalency evaluation.

• MUST show US equivalent degree.

• Evaluation MUST be completed from an organization listed as a member of the National Association of Credential Evaluation Services (NACES) www.naces.org OR the Association of International Credential Evaluators, Inc. (AICE) www.aice-eval.org.

Exemption Status

Nonexempt

Compensation Detail

$20.61 - $28.91 per hour; Education, experience and tenure may be considered along with internal equity when job offers are extended.

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday - Friday; Work hours are 8:00 AM - 5:00 PM with some flexibility in scheduling after completion of training.

Weekend Schedule

No weekends.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Affirmative Action and Equal Opportunity Employer

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Recruiter

Laura Heyde