Administrative Assistant

Matrix Human Services is Educating Children, Supporting Families and Rebuilding Neighborhoods in Detroit. THE IMPACT YOU WILL BE A PART OF WITH JOINING MATRIX Over 30 program locations throughout Detroit and surrounding areas 20,000 individuals benefiting from Matrix services every year The largest Head Start Program in the city of Detroit The largest HIV treatment and prevention program in Detroit After school youth services and academic enrichment Workforce Development and Financial Literacy Programs Housing Education and Home Buying Assistance Healthy Senior Living Program RECOGNITION FOR DEI.

Received Diversity Champion Award from Corp in 2021. CEO, Brad Coulter honored by Crain's as one of 2021's most Notable Executives in DEI. FOCUS ON PERSONAL AND CAREER DEVELOPMENT.

Tuition Assistance. Professional Development Support. In-House Learning and Professional Development Platform.

WE EMBRACE WORK LIFE BALANCE. Vacation Banks. Paid Holidays.

BENEFITS OPTIONS. Medical/Rx. Nonstop Visa Card.

Dental.

Vision.

Life/AD&D Insurance. Flexible Spending Accounts. Combine Short- & Long-Term Disability.

Employee Assistance Program (EAP). 403(b) Retirement Account. CORE VALUES: Positive Attitude Always Learning Results Through Accountability Building Relationships JOB SUMMARY/ACCOUNTIBILITY:

The Executive Assistant works directly with program management and performs a number of administrative duties, including setting up meetings, making travel arrangements, preparing reports, filing and organizing documents, recording meeting minutes, and performing basic purchasing tasks. This role requires that the incumbent be a self-motivated professional, capable of managing their work load and prioritizing tasks in a fast-paced environment. POSITION QUALIFICATIONS:

Associate Degree from an accredited college or university, or equivalent work experience with a high school diploma. Two years related work experience. Excellent computer skills, including proficiency with Microsoft Office and the ability to become familiar with agency-specific programs and software.

Organized self-starter, demonstrated ability to initiate and prioritize a daily workload. Must be able to meet deadlines in a fast-paced, quickly changing environment. A proactive approach to problem-solving with strong decision-making skills.

Professional verbal and written communication skills.

Professional appearance. Effective in an environment of cultural diversity; comfortable in a collaborative, team-based work setting Proficient in Microsoft Office Reliable transportation is required.

GENERAL RESPONSIBILITIES: Prepare reports, invoices, letters, and other documents. Prepare documents for review and presentation to governance, committees, and executives.

Help schedule, set up, and otherwise prepare for meetings. Accurately record minutes from meetings. Compile analytical documents for management, such as dashboards and other reports.

Make conference and travel arrangements for program staff. Order supplies and manage a supplies database. Open, sort and distribute incoming mail, packages, and other correspondence.

Provide general administrative support and assist with record keeping. Must participate in program-sponsored activities and community events. Ensure compliance with performance standards and regulations.

Maintain adequate safeguards for the privacy and confidentiality of information. Complete required documentation of relevant activities and submit records and reports in a timely and accurate manner. Stay abreast of current issues and trends by participation in grantee-sponsored training, center pre-service and in-service trainings, and other continuing education, career and professional development opportunities; read and review regulations and other resources.

WORKING AND ENVIRONMENTAL CONDITIONS: Works in a normal office environment with usual pressures of managing personnel and dealing with time constraints. Because of multiple sites within the department and the need to meet with others within the community, it is common to drive to several locations, sometimes in inclement weather.

CONTINUOUS QUALITY IMPROVEMENT AND ETHICAL CONDUCT: All staff will use data to help achieve program goals; apply techniques and strategies that promote a culture of learning; identify and address gaps that continuously improve our programs All personnel of Matrix must adhere to the NASW Code of Ethics and incorporate Continuous Quality Improvement efforts into their everyday performance All Head Start employees must adhere to the federal regulations and requirements for Head Start operations including the Program Performance Standards, licensing regulations, and the NAEYC Code of Conduct Demonstrate and actively promote an understanding and commitment to the mission and values of Matrix Human Services Matrix Human Services is an Equal Opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.

Matrix Human Services is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to recruitingmatrixhs.org. Michigan law requires that a person with a disability or handicap requiring accommodation to perform the essential duties of the job must notify the employer in writing within 182 days of the date that the need is known or should have been known. Salary Description $23-$28/Hourly